Graduate Studies Coordinator

University of Waterloo; Southwestern Ontario; On-site; CAD 51,000 - 71,000; Full time

Job summary

The University of Waterloo is seeking a Graduate Coordinator to support the School’s PhD and Master’s programs in Computer Science. The role includes admissions administration, student advising, payroll and program management, and course scheduling.

The position requires a Bachelor’s degree, strong communication and organizational skills, and familiarity with graduate policies. This is a full-time, two-year temporary appointment open to eligible candidates in Canada.

Qualifications

• Bachelor’s degree or equivalent education and experience.
• Experience with Waterloo’s graduate policies and procedures is an asset.
• Excellent interpersonal and communication skills (oral and written).
• Proficient in MS Word, Excel, PowerPoint; web content management experience is a plus.

Responsibilities

• Admissions Process: manage graduate applications and advise on deadlines, requirements and funding.
• Student Advising: guide students on program choices, policy interpretation, and progression to degree completion.
• Payroll Administration: oversee TA/GA/IA payments and related payroll tasks.
• Program Administration: prepare reports, manage student files, and coordinate graduation activities.
• Graduate Course Scheduling: assist in developing and publishing course offerings, ensure scheduling accuracy.

Skills

Interpersonal skills

Communication

Problem solving

Analytical

MS Word

Excel

PowerPoint

Teamwork

Attention to detail

Education

Bachelor’s degree or equivalent

Tools

Web CMS

Content Editor

Job description

The University of Waterloo is seeking a Graduate Coordinator to support the School’s PhD and Master’s programs in Computer Science. The role includes admissions administration, student advising, payroll and program management, and course scheduling.

The position requires a Bachelor’s degree, strong communication and organizational skills, and familiarity with graduate policies. This is a full-time, two-year temporary appointment open to eligible candidates in Canada.