Front Office & Administrative Coordinator

OMERS; Toronto; On-site; CAD 48,000 - 58,000; Full time

Benefits offered by this job

Annual incentive award

Group benefits and retirement plans

Job summary

OMERS is seeking a Receptionist for the Scarborough Town Centre Management Office in Toronto. You will be the first point of contact for visitors and callers, delivering a professional experience and ensuring smooth daily operations.

Responsibilities include greeting guests, screening inquiries, coordinating mail and deliveries, supporting the Office Coordinator, and handling room bookings. A 3+ year administrative background, a university degree or college diploma, and strong MS Office skills

Qualifications

• 3+ years of experience in high-level administration roles (shopping centre admin or similar).
• University degree or college diploma.
• Proficient with Microsoft Office Suite, including PowerPoint.

Responsibilities

• Provide consistent, first-class experience to visitors and callers.
• Greet visitors and determine the nature of their visit; direct them accordingly.
• Answer, screen, and forward inquiries; provide general information.
• Maintain office security by following procedures and controlling access.
• Manage mail, deliveries, and courier services daily.
• Update telecommunication system for office and tenant listings.
• Order and track departmental supplies; manage budget.
• Coordinate and stock office supplies and kitchen items; support site initiatives.
• Assist Office Coordinator with tenant cheques and expense logging.
• Back up Office Coordinator duties and support managers with expenses.
• Book board/meeting rooms; coordinate food orders and room setup.
• Distribute tenant communications and collect/record tenant data as needed.

Skills

Verbal communication

Attention to detail

Education

University Degree/College Diploma

Tools

Microsoft Office Suite

PowerPoint

Job description

OMERS is seeking a Receptionist for the Scarborough Town Centre Management Office in Toronto. You will be the first point of contact for visitors and callers, delivering a professional experience and ensuring smooth daily operations.

Responsibilities include greeting guests, screening inquiries, coordinating mail and deliveries, supporting the Office Coordinator, and handling room bookings. A 3+ year administrative background, a university degree or college diploma, and strong MS Office skills