Gift Processing Officer

Sinai Health System Foundation; Toronto; Hybrid; CAD 54,000 - 68,000; Full time

Benefits offered by this job

Hybrid workplace

Job summary

Sinai Health Foundation in Toronto is seeking a Gift Processing Officer (Contract) to support gift processing for the Foundation and related foundations. You will update donor records and generate receipts, working with confidential information in Raiser's Edge and the Foundation database.

This role requires post-secondary education in business, accounting or finance and at least two years of gift processing experience.

Qualifications

• Post-secondary education in business administration, accounting or finance, or equivalent professional experience.
• Minimum two years of gift processing or accounting experience in philanthropy.
• Experience with Raiser’s Edge or another relational database; strong data management skills.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Process gifts received via mail, phone, online for Sinai Health Foundation and related Foundations.
• Ensure donor information is accurate for portfolios including major gifts, annual giving, events and EFT donors.
• Generate receipts and tax receipts following Foundation guidelines; maintain audit-ready records.
• Maintain Raiser's Edge and support import and posting workflows across Foundations.

Skills

Gift processing

Data management

Attention to detail

Discretion and confidentiality

Education

Post-secondary education in business administration, accounting or finance

Tools

Raiser’s Edge

Excel

Word

PowerPoint

Outlook

Job description

Career Opportunities with Sinai Health System Foundation

A great place to work.

Current job opportunities are posted here as they become available.

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Contract to February 2027.

Resumes will be reviewed as they are received.

This posting is for a role that is currently vacant. Sinai Health Foundation does not use AI to screen job applications.

Sinai Health Foundation raises and stewards funds to support Sinai Health. Sinai Health is Canada’s leading integrated health system and comprises Circle of Care; Hennick Bridgepoint Hospital; Lunenfeld-Tanenbaum Research Institute; and Mount Sinai Hospital, Joseph & Wolf Lebovic Health Complex. The generous support of our community fuels everything we do from seamless care to scientific discovery.

People are excited to come to work every day at Sinai Health Foundation. As a world-class institution, we have a unique and rich personality. We are driven to make a positive impact for patients, their families and society.

We love the clash of ideas that lead to better solutions. Innovation is encouraged. Collaboration will allow us to push forward.

We recognize that the pace of change continues to accelerate and understand flexibility is vital. We take our work seriously and have a lot of fun doing it!

We have built a community at Sinai Health Foundation. We embrace and celebrate differences, and have great respect for each other and our strengths, perspectives, opinions and lifestyles.

We have high expectations of each other, but even higher expectations of ourselves. We adapt to rules and processes; we hold each other and ourselves accountable.

We do all that we can do…and then we find a way to do a little bit more. We embody creativity, imagination and a fierce determination to make the world a better place.

The Gift Processing Officer (Contract) reports to the Director, Finance and works with the Finance team to provide financial services to the Foundation. The role supports gift processing activities primarily for Sinai Health Foundation, and also for Arthritis Research Foundation and Hennick Bridgepoint Foundation, handling a wide variety of processes and procedures related to philanthropic contributions.

The Gift Processing Officer (Contract) analyzes gift and donation information and documentation from various sources and updates donors' records as appropriate. The position processes all forms of gifts and pledges through the Foundation's database, generating records and receipts.

Responsibilities include, but not limited to:

• Process gifts received via multiple channels - mail, phone calls, online – for Sinai Health Foundation and related Foundations
• Ensure quality, integrity and accuracy of donor information for portfolios such as major gifts, annual giving, events and third-party portals, stock donations, gifts-in-kind and monthly donors processed through EFT
• Support gift imports from external sources across all three Foundations, ensuring correct and timely recordkeeping, and updated payment information
• Ensure accurate coding of incoming donation revenue by Foundation and designation
• Reconcile multiple online donation platforms on a daily and weekly basis
• Generate thank you letters and charitable tax receipts in accordance with Foundation guidelines
• File and archive all electronic and hard copy donation documents (e.g. proposals, donor gift agreements, gift processing forms, gift change forms, Raiser’s Edge batch and posting information, stock receipts, campaign coupons and related correspondence) to support a complete audit trail
• Respond to fundraising teams regarding inquiries related to how gifts are recorded or split
• Maintain knowledge of Raisers’ Edge database functions, organizational processes and procedures.

Job Requirements:

• Post-Secondary education in business administration, accounting or finance, or equivalent professional experience
• A minimum of two (2) years of experience in gift processing or accounting, preferably in the philanthropy sector
• Experience with Raiser’s Edge or another relational database, and an aptitude for data management and analysis
• Proven ability to effectively manage day-to-day gift processing functions
• Keen understanding of current finance and accounting principles in the philanthropy sector
• Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Able to meet deadlines, be self-motivated, and work independently
• Able to work with sensitive information with absolute discretion and a high degree of integrity and confidentiality
• Accuracy, attention to detail and a customer service-oriented attitude
• Ability to work collaboratively and be a team player
• Action-oriented; competency in problem solving
• Ability to balance multiple priorities in a complex environment
• Professional aligned with Sinai Health Foundation’s five values: accountability, collaboration, community, flexibility and innovation.

This position has a compensation range of $54,403 to $68,004. The hiring range is $54,403 to $59,526.

Sinai Health Foundation is a hybrid workplace, located in downtown Toronto. This position is in office Mondays, Tuesdays and Thursdays.