Fundraising Data & Systems Specialist

ECVO; Edmonton; On-site; CAD 46,000 - 52,000; Full time

Benefits offered by this job

Professional development opportunities

Extended health benefits

Collaborative team environment

Meaningful work

Job summary

Kids Kottage Foundation is seeking a Fund Development Systems Coordinator to support fundraising operations, donor stewardship, data management, reporting, grant administration, and office systems coordination in Edmonton. This role emphasizes technology fluency and organized processes to advance our mission for children and families.

The ideal candidate will manage donor data, create insightful reports, and collaborate with the team to improve workflows.

Qualifications

• Diploma or bachelor’s degree.
• Strong technology skills and the ability to quickly learn new software and systems.
• Advanced proficiency in Microsoft 365, particularly Excel, Outlook, Word, and Teams.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Positive, professional, and customer-focused approach.
• Experience in CRM or database management, data analysis and reporting, grant reporting and coordination.

Responsibilities

• Maintain accurate donor, stakeholder, and fundraising information within the organization’s CRM.
• Create reports, dashboards, and data summaries to support leadership, board, and fundraising activities.
• Analyze fundraising and donor data to identify trends and support decision-making.
• Support donor stewardship through database management, segmentation, and reporting.
• Assist with grant reporting, tracking deadlines, and maintaining reporting calendars.
• Conduct research and information gathering to support fundraising and organizational initiatives.
• Enter, update, and verify donor, gift, and stakeholder information.
• Ensure data accuracy and integrity within organizational systems.
• Identify opportunities for automation and process improvements.
• Support implementation of technology solutions that increase organizational efficiency.
• Utilize Microsoft 365, CRM platforms, and other technology tools to support operations and reporting.
• Coordinate office systems, records, and administrative processes.
• Support scheduling, calendars, meeting preparation, and documentation.
• Maintain organized digital and physical records.
• Assist with special projects and administrative initiatives as required.
• Serve as a welcoming first point of contact for donors, volunteers, and community members.
• Respond to emails, phone calls, and general inquiries in a professional and timely manner.
• Support donor acknowledgment and stewardship activities.
• Build positive relationships with stakeholders and represent Kids Kottage professionally.
• Assist with processing and recording financial and in-kind donations.
• Maintain records and inventory related to donated goods and services.
• Support reporting and documentation requirements related to gifts and donations.

Skills

Tech proficiency

Data analysis

CRM experience

Donor stewardship

Communication

Education

Diploma or bachelor’s degree

Tools

Microsoft 365

Excel

Outlook

Word

Teams

CRM platforms

Job description

Kids Kottage Foundation is seeking a Fund Development Systems Coordinator to support fundraising operations, donor stewardship, data management, reporting, grant administration, and office systems coordination in Edmonton. This role emphasizes technology fluency and organized processes to advance our mission for children and families.

The ideal candidate will manage donor data, create insightful reports, and collaborate with the team to improve workflows.