Fund Accountant – Investment Recordkeeping

HR Service Jobs; Fernie; Hybrid; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Hybrid or remote-work flexibility

Job summary

HR Service Jobs is seeking a detail-oriented Fund Accountant – Investment Recordkeeping to support accurate maintenance of investment records, fund accounting, reconciliations, and reporting. This role suits professionals passionate about accounting and financial services.

You will record transactions, reconcile cash and holdings, review entries, and collaborate with custodians, auditors, and internal teams to ensure data integrity and timely reporting.

Qualifications

• Strong foundation in accounting principles, journal entries, and reconciliations.
• Experience with investment recordkeeping or fund accounting is preferred.
• Excellent numerical accuracy and attention to detail.

Responsibilities

• Record investment transactions and reconcile records across systems.
• Maintain fund financial information and NAV where applicable.
• Prepare periodic accounting reports and supporting schedules.
• Assist with month-end, quarter-end, and year-end activities.
• Support audit requests and maintain documentation with control procedures.
• Identify discrepancies and escalate unresolved items.

Skills

Numerical accuracy

Analytical thinking

Attention to detail

Communication skills

Problem-solving

Education

Bachelor's degree in Accounting, Finance, Commerce, Business Administration, Economics, or a related discipline

Tools

Microsoft Excel

Accounting software / ERP systems

Job description

1. Job Summary

HR Service Jobs is seeking a detail-oriented, analytical, and highly organized Fund Accountant – Investment Recordkeeping to support the accurate maintenance of investment records, fund accounting operations, financial reconciliations, and investment reporting activities. This role is ideal for professionals who are passionate about accounting, financial services, investment management, and maintaining reliable financial data.

The successful candidate will be responsible for recording investment transactions, maintaining fund-level financial information, reconciling cash and investment positions, reviewing accounting entries, and ensuring that financial records remain accurate, complete, and up to date. The position requires a strong understanding of accounting principles, excellent numerical accuracy, and the ability to work with financial systems, spreadsheets, and investment recordkeeping platforms.

The Fund Accountant will collaborate with internal accounting teams, investment operations professionals, custodians, auditors, and other relevant stakeholders to resolve discrepancies, support financial reporting, and maintain effective operational controls. The role also involves investigating transaction differences, monitoring outstanding reconciliation items, assisting with audit requests, and ensuring that documentation is maintained in accordance with established policies and procedures.

Candidates who demonstrate integrity, accountability, problem-solving skills, and a commitment to accuracy will be well suited to this opportunity. Whether developing a career in fund accounting or building on existing investment operations experience, the successful applicant will have the opportunity to strengthen their financial expertise and contribute to reliable investment recordkeeping.

2. Key Responsibilities

Investment Recordkeeping and Transaction Processing

• Maintain accurate and complete records of investment transactions, including purchases, sales, transfers, subscriptions, redemptions, income distributions, and other investment-related activities.
• Record financial transactions in the appropriate accounting systems in accordance with established accounting procedures.
• Review transaction documentation to verify amounts, dates, security details, account information, and supporting references.
• Update investment holdings, cash balances, transaction histories, and other fund-related financial information.
• Ensure that investment records are properly classified, documented, and maintained for future reference.
• Monitor transaction processing activities and investigate missing, duplicated, or incorrectly recorded entries.
• Support timely processing of investment activities while maintaining appropriate quality and accuracy standards.

Fund Accounting and Financial Reconciliation

• Perform daily, weekly, and monthly reconciliations of fund accounting records against custodian statements, bank records, investment management systems, and other relevant financial sources.
• Identify discrepancies in cash balances, investment positions, transaction values, income entries, and settlement records.
• Investigate reconciliation differences, coordinate with relevant teams, and follow up until outstanding items are resolved.
• Review general ledger balances and supporting schedules to confirm that financial information is complete and consistent.
• Assist with the preparation and review of journal entries, accruals, adjustments, and accounting schedules.
• Support the maintenance of accurate fund financial records and assist with the calculation and verification of fund net asset values (NAV), where applicable.
• Maintain reconciliation logs and ensure that unresolved differences are escalated according to established procedures.

Financial Reporting and Documentation

• Prepare periodic accounting reports, investment summaries, transaction schedules, and reconciliation statements.
• Assist with month-end, quarter-end, and year-end accounting activities.
• Compile financial data required for management reporting, internal reviews, audits, and regulatory reporting support.
• Verify the completeness and accuracy of supporting documentation before reports are submitted for review.
• Maintain organized electronic records of transactions, reconciliations, accounting adjustments, and supporting evidence.
• Help ensure that reports are prepared within required deadlines and follow the organizations reporting standards.

Compliance and Internal Controls

• Follow established accounting policies, operational procedures, documentation standards, and internal control requirements.
• Support compliance with applicable accounting standards, investment recordkeeping requirements, and relevant financial regulations.
• Protect confidential financial information and ensure that access to records is handled appropriately.
• Assist with audit preparation by collecting requested records, transaction evidence, reconciliation reports, and supporting schedules.
• Identify unusual transactions, control weaknesses, or recurring processing errors and report them to the appropriate supervisor.
• Maintain a clear audit trail for financial transactions, adjustments, and reconciliation activities.
• Participate in process reviews and support corrective actions designed to reduce operational risk.

Stakeholder Collaboration and Issue Resolution

• Coordinate with investment operations, treasury, custodians, auditors, and internal accounting teams to resolve recordkeeping discrepancies.
• Respond to routine inquiries concerning transaction status, account balances, financial records, and reconciliation items.
• Communicate accounting issues clearly and professionally to colleagues and management.
• Track outstanding requests and ensure that assigned tasks are completed within agreed service-level timelines.
• Contribute to team meetings, reporting reviews, and operational improvement initiatives.
• Support the implementation of updated procedures, accounting systems, and recordkeeping workflows.

Process Improvement and System Support

• Identify opportunities to improve transaction processing, reconciliation workflows, reporting accuracy, and documentation practices.
• Use spreadsheets and accounting systems to organize financial data, identify trends, and reduce manual errors.
• Assist with testing system updates, validating data conversions, and reviewing changes to accounting processes.
• Recommend practical improvements that enhance operational efficiency and data quality.
• Maintain up-to-date knowledge of fund accounting practices and relevant financial technology developments.

3. Required Skills and Qualifications

• A bachelors degree in Accounting, Finance, Commerce, Business Administration, Economics, or a related discipline is preferred.
• A sound understanding of accounting principles, journal entries, general ledger processes, and financial reconciliations.
• Knowledge of investment transactions, fund accounting, portfolio recordkeeping, or financial services operations is an advantage.
• Strong numerical, analytical, and problem-solving skills, with exceptional attention to detail.
• Proficiency in Microsoft Excel, including formulas, sorting, filtering, lookups, and pivot tables.
• Familiarity with accounting software, financial reporting platforms, investment accounting systems, or enterprise resource planning (ERP) applications.
• Ability to review financial information, identify inconsistencies, and investigate discrepancies systematically.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities.
• Ability to handle confidential financial information responsibly.
• Willingness to learn new systems, follow documented procedures, and adapt to changing operational requirements.
• Professional approach to teamwork, accountability, and continuous improvement.
• Professional qualifications such as ACCA, CPA, CMA, or CFA studies may be advantageous, depending on the employers requirements and the scope of the position.

4. Experience

Candidates with different levels of relevant experience may be considered, depending on the specific opening.

Entry-Level Candidates:

• A degree or diploma in accounting, finance, commerce, or a related field.
• Basic knowledge of bookkeeping, accounting entries, financial statements, and reconciliation procedures.
• Internship, academic project, or practical experience involving financial data, spreadsheets, or accounting systems is beneficial.
• A willingness to learn investment operations and fund accounting procedures.

Experienced Candidates:

• Approximately 1–3 years of experience in fund accounting, investment operations, financial accounting, custody services, reconciliation, or a related field is preferred.
• Experience maintaining financial records and processing investment-related transactions.
• Practical knowledge of cash and position reconciliations, accounting adjustments, and financial reporting.
• Experience using Excel and accounting or investment management platforms.
• Familiarity with month-end closing procedures, audit documentation, and internal control processes.
• Candidates with more extensive experience may be considered for positions involving complex reconciliations, fund reporting oversight, process improvement, and support for junior team members.

5. Working Hours

Employment Schedule: Full-time, subject to the applicable employment agreement.

Typical Working Hours: Approximately 8 hours per day, generally 40 hours per week, depending on local employment arrangements.

Shift Requirements: Standard business hours may apply, although some investment operations teams require shifts aligned with international financial markets or overseas clients.

Peak Periods: Additional flexibility may be required during month-end, quarter-end, year-end, audit periods, and financial reporting deadlines.

Work Arrangement: On-site, hybrid, or remote work may be available where supported by the employers policies and operational requirements.

Availability: Candidates should be comfortable meeting reporting deadlines and coordinating with colleagues across different time zones when necessary.

Actual working hours, shift patterns, overtime arrangements, and remote-work eligibility will be confirmed during the recruitment process.

6. Knowledge, Skills, and Abilities

Accounting and Financial Knowledge

• Understanding of double-entry bookkeeping, general ledger accounting, accruals, and financial statement preparation.
• Knowledge of investment transaction processing and the maintenance of investment records.
• Familiarity with cash reconciliation, investment position reconciliation, and transaction settlement processes.
• Understanding of fund accounting concepts, including income recognition, expenses, and net asset value calculations, where applicable.
• Awareness of accounting standards, documentation requirements, and internal financial controls.

Technical Skills

• Ability to use Microsoft Excel and other spreadsheet applications for financial analysis and reconciliation.
• Familiarity with accounting software, fund administration platforms, ERP systems, and electronic recordkeeping tools.
• Ability to compare data from multiple sources and identify missing entries, incorrect values, or inconsistencies.
• Confidence in preparing accurate reports, maintaining electronic files, and organizing supporting documentation.
• Ability to learn new financial systems and follow system-based workflows.

Analytical and Problem-Solving Abilities

• Strong attention to detail when processing financial data and reviewing investment transactions.
• Ability to investigate discrepancies and determine possible causes.
• Capacity to prioritize exceptions and escalated complex issues appropriately.
• A methodical approach to validating information before completing accounting tasks.
• Ability to recognize recurring errors and suggest practical preventive measures.

Communication and Teamwork

• Clear communication when explaining discrepancies and requesting additional information.
• Ability to collaborate with colleagues from accounting, operations, technology, and compliance teams.
• Professional conduct when dealing with confidential information and sensitive financial records.
• Willingness to accept feedback, share knowledge, and contribute to team objectives.

Personal Attributes

• High standards of accuracy, reliability, and accountability.
• Strong work ethic and commitment to meeting deadlines.
• Ethical judgement and respect for confidentiality.
• Flexibility in responding to changing priorities.
• A proactive attitude toward learning and professional development.

7. Benefits

HR Service Jobs aims to connect suitable candidates with opportunities that support professional development and long-term career growth. Depending on the employing organizations policies and the final employment offer, potential benefits may include:

• Competitive salary based on qualifications, relevant experience, location, and job responsibilities.
• Structured onboarding and training in fund accounting procedures, financial systems, and investment recordkeeping.
• Opportunities to develop specialized knowledge in accounting, investment operations, and financial reporting.
• Access to professional development programs and relevant accounting or finance certifications, where offered.
• Potential hybrid or remote-work flexibility for eligible positions.
• Paid annual leave and applicable public holidays in accordance with employment terms and local regulations.
• Health insurance or other employee welfare benefits, where provided by the employer.
• Performance-based incentives or salary reviews, where applicable.
• Opportunities to collaborate with experienced accounting and investment operations professionals.
• Potential career advancement into senior fund accounting, fund administration, investment operations, financial reporting, or accounting control roles.
• Benefits are indicative and are not guaranteed. The actual package will depend on the employing organization, job location, employment classification, and written offer.

8. Why Join HR Service Jobs?

Joining an opportunity advertised through HR Service Jobs can be a valuable step for candidates interested in building a career in financial services, accounting, and investment operations.

Develop Specialized Financial Expertise: Build practical knowledge of investment transactions, financial reconciliations, fund accounting procedures, and investment recordkeeping.

Strengthen Your Accounting Career: Apply your accounting knowledge in a professional environment while developing skills that can support future opportunities in finance and investment operations.

Work with Financial Data and Systems: Gain experience with spreadsheets, accounting platforms, reporting tools, and structured financial workflows.

Contribute to Financial Accuracy: Help maintain dependable investment records and support reporting processes that depend on accurate, well-documented financial information.

Build Transferable Skills: Develop analytical thinking, problem-solving, communication, time management, and professional judgment.

Explore Career Progression: With relevant experience and continued learning, candidates may progress toward senior accounting, fund administration, investment operations, reconciliation management, or financial reporting positions.

Support Continuous Improvement: Contribute ideas that improve the quality, consistency, and efficiency of financial recordkeeping activities.

HR Service Jobs welcomes candidates who demonstrate integrity, a commitment to accuracy, and an interest in developing their professional capabilities in accounting and finance.