Full-Time 12 Hour Data Entry Shift Clerk

SAULT STE. MARIE POLICE; Sault Ste. Marie; On-site; CAD 75,000 - 88,000; Full time

Job summary

The Sault Ste. Marie Police Service is seeking a Data Entry Shift Clerk to relieve 911 Communicators and transcribe reports into RMS NICHE in accordance with departmental policies.

This position supports night shift and weekend coverage under the supervision of a Patrol Services Sergeant. Primary responsibilities include documenting dictated reports, preparing court briefs, and handling CPIC/NICHE data accurately.

Qualifications

• Time management skills.
• Proven effective written and verbal communication skills.
• Demonstrated interpersonal skills, initiative, and dependability.
• Ability to work independently and collaboratively.
• Analytical skills with problem solving abilities.
• Demonstrated leadership skills and high regard for professionalism.
• Working knowledge of computer applications such as CPIC, RMS/NICHE, OPTIC.

Responsibilities

• Transcribing dictated reports, arrest reports and missing person reports directly into RMS NICHE.
• Prepare and ensure all requirements are completed in any Bail, Wash Court and First Appearance Brief.
• Relieving the 911 Communication Operators during scheduled lunch and relief breaks.
• Proven ability to create all linking, occurrence details including but not limited to ensuring correct criminal code charge sections and charge wording in order to build a complete brief within NICHE RMS with no assistance.
• Accessing NICHE/CPIC computer terminal for general inquiries and CPIC add and modify duties.
• Ability to work within computer operating system and advanced knowledge of short keys
• Attending training courses as required; and
• Performing any other duties as assigned by supervisor.

Skills

Time management

Written and verbal communication

Interpersonal skills

Independent & Collaborative

Analytical skills

Professionalism

Leadership

Tools

CPIC

RMS/NICHE

OPTIC

Job description

DIVISION: Support Services

BRANCH: Information Services

TITLE: Data Entry Shift Clerk

SALARY RANGE: Job Class V - $74,869.600 - $88,456.16 (2026 Rates)

SUPERVISOR: Sergeant, CERB and Duty Staff Sergeant Patrol Services (night shift and weekends)

POSITION SUMMARY:

The Data Entry Shift Clerk’s primary function is to relieve 911 Communicators and to transcribe reports in accordance with the policies and procedures established by the Chief of Police.

EQUIPMENT USED:

Equipment used includes but is not limited to a personal computer and related programs, Voice Wave Player, fax machine, photocopier.

MINIMAL QUALIFICATIONS:

• Time management skills
• Proven effective written and verbal communication skills
• Demonstrated interpersonal skills, initiative, and dependability
• Ability to work independently and collaboratively
• Analytical skills with problem solving abilities
• Demonstrated leadership skills and high regard for professionalism
• Working knowledge of computer applications such as CPIC, RMS/NICHE, OPTIC

FUNCTIONAL RESPONSIBILITIES:

• Transcribing dictated reports, arrest reports and missing person reports directly into RMS NICHE.
• Prepare and ensure all requirements are completed in any Bail, Wash Court and First Appearance Brief
• Relieving the 911 Communication Operators during scheduled lunch and relief breaks.
• Proven ability to create all linking, occurrence details including but not limited to ensuring correct criminal code charge sections and charge wording in order to build a complete brief within NICHE RMS with no assistance.?
• Accessing NICHE/CPIC computer terminal for general inquiries and CPIC add and modify duties.
• Ability to work within computer operating system and advanced knowledge of short keys
• Attending training courses as required; and
• Performing any other duties as assigned by supervisor.

The Sault Ste. Marie Police Service is an inclusive employer. Accommodation is available in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005.