Records Support Clerk

Saanich Police Department; Saanich; On-site; CAD 41,000 - 62,000; Part time

Benefits offered by this job

Wage: $36.68/hr + 15% in lieu of Ben.

Job summary

The District of Saanich is hiring up to five casual Records Support Clerks for the Administration Division of the Saanich Police Department. The roles operate in a 24/7 environment, providing essential clerical and records support while ensuring accuracy and confidentiality.

Ideal candidates will have Grade 12 with admin coursework, one year in office administration, expertise in Microsoft Office, and strong spelling, grammar and data-entry abilities.

Qualifications

• Grade 12 with courses related to office administration.
• One year of experience in office or business administration; police environment preferred.
• Proficiency in Microsoft Office Suite; strong grammar, punctuation, spelling and proofreading skills; data entry accuracy.

Responsibilities

• Handle switchboard, word processing and data entry; file and document maintenance.
• Process police reports and related property information; maintain police/court documents; use RMS, CPIC and JUSTIN.
• Respond to public inquiries; support information flow across shifts; comply with applicable laws and policies in a confidential setting.

Skills

Typing 55 wpm

Proofreading

Grammar accuracy

Education

Grade 12 with admin courses

Tools

Microsoft Office Suite

Job description

DISTRICT OF SAANICH

SAANICH POLICE DEPARTMENT

ADMINISTRATION DIVISION

RECORDS

Records Support Clerk

Up to 5 Casual Positions

The District of Saanich provides a wide range of public services to the community. Within the Saanich Police Department, accurate, secure and timely records administration supports effective police operations and responsive service to the public.

The Saanich Police Department is seeking up to five casual Records Support Clerks to join the Administration Division. Working in a continuous operations environment that provides 24/7 coverage, Records Support Clerks provide essential clerical and records support while maintaining a high level of accuracy, confidentiality and security of information.

Reporting to the Records Supervisor, the Records Support Clerk performs a variety of clerical and records functions, including switchboard operation, word processing, computerized data entry, transcription, filing and file maintenance. The role processes police reports and related property information, performs first-level data quality review, maintains police and court documents, and works with police records systems including RMS, CPIC and JUSTIN. The position also responds to public inquiries, supports information flow across shift rotations, and applies established legislation, policies and procedures in a highly confidential environment.

Requirements include

Grade 12, including courses related to office administration; one year of experience in office or business administration, with some related experience in a police environment; proficiency in Microsoft Office Suite; proven accuracy in grammar, punctuation, spelling, proofreading, validation and data entry; and a keyboarding speed of 55 words per minute. Applicants must provide proof of typing speed from a recognized educational institution or hiring agency. An equivalent combination of education and experience may be considered. Candidates must pass and maintain the required enhanced reliability security clearance, including polygraph.

The successful candidates will work varying shifts in a 24/7 continuous operations environment, which may include weekdays, weekends, nights and statutory holidays. As a component of the selection process, testing will be conducted. Although we thank all applicants for applying, only those under consideration will be contacted.

These are C.U.P.E. Local 2011 positions with a wage of $36.68 per hour (2026 rate) plus 15% in lieu of benefits. This is an open until filled competition. Job description and competition information can be found at www.saanich.ca.

The District of Saanich is proud to once again be recognized as one of BC’s Top Employers for 2026. As an inclusive, supportive, and high performing organization, we are committed to fostering a workplace that reflects the diversity of the community we serve. We aim to attract and retain passionate, skilled individuals from all backgrounds, demographics, and life experiences, and we are dedicated to creating an environment where everyone can contribute and thrive. If you require an accommodation at any stage of the recruitment process, please contact [e-mail] in confidence. We are here to support your full participation.