Front Desk & Workplace Experience Specialist

Green Infrastructure Partners Inc.; Markham; Hybrid; CAD 55,000 - 60,000; Full time

Benefits offered by this job

Annual performance-based bonus

Comprehensive group benefits program

Retirement savings program

Career growth and advancement

Job summary

Green Infrastructure Partners Inc. is seeking a Workplace Experience Coordinator to be the first point of contact at head office. You will manage front-desk reception, calls, mail, and supplier deliveries while supporting facility operations across floors.

The role requires a degree or diploma, 2+ years of related experience, and strong MS Office skills. You will help onboard new hires, manage meeting rooms, and assist with invoices and general administrative tasks in a dynamic, on-site

Qualifications

• Post-secondary degree or diploma in Business, Administration, Hospitality or a related field is preferred.
• 2+ years of related experience in reception, administration, office coordination, or hospitality roles.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and office equipment.
• Ability to communicate effectively with employees at all levels (both written and verbal).
• High degree of attention to detail and an eye for aesthetics.
• Strong organizational skills and ability to multitask/prioritize in a fast-paced environment.
• Positive attitude and friendly demeanor, with a willingness to help all business functions.
• Valid driver’s license and access to a vehicle during working hours.

Responsibilities

• Greet and direct all visitors, clients, and employees in a professional and courteous manner.
• Manage a multi-line phone system, screen calls, and route messages appropriately.
• Monitor the reception area and first floor boardrooms to ensure cleanliness and security protocols are upheld.
• Maintain visitor logs, issue access cards, and coordinate security clearance procedures.
• Manage incoming/outgoing mail, courier services, and deliveries.
• Maintain stock levels and order supplies for office, kitchenettes, and meeting rooms.
• Support meeting room bookings and ensure rooms are clean, equipped, and available.
• Assist with the onboarding process for new hires, including access cards and stationary packages.
• Cross reference and process Office Services related invoices.
• Provide general administrative support to internal departments as required.
• Other duties as assigned.

Skills

Reception

Administration

Office coordination

Hospitality

Microsoft Office

Communication skills

Education

Post-secondary degree or diploma in Business/Administration/Hospitality

Tools

Microsoft Office Suite

Office equipment

Job description

Green Infrastructure Partners Inc. is seeking a Workplace Experience Coordinator to be the first point of contact at head office. You will manage front-desk reception, calls, mail, and supplier deliveries while supporting facility operations across floors.

The role requires a degree or diploma, 2+ years of related experience, and strong MS Office skills. You will help onboard new hires, manage meeting rooms, and assist with invoices and general administrative tasks in a dynamic, on-site