Workplace Administrator

Alberta Investment Management Corporation (AIMCo); Edmonton; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading investment management organization located in Edmonton is seeking a proactive Workplace Administrator. In this role, you'll serve as the first point of contact, manage calendars, liaise with vendors for facility operations, and support health and safety compliance. The ideal candidate will have an Associate’s degree and 1-2 years of relevant experience. This position promotes a positive office culture and offers an inclusive environment where well-being is a priority.

Qualifications

• Associate’s degree or equivalent in Business Administration, Office Management, or a related field.
• 1-2 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite and familiarity with office management systems.

Responsibilities

• Manage calendars, schedule meetings, and handle correspondence for the department and executives.
• Liaise with vendors and service providers to ensure smooth maintenance and operation of office facilities.
• Maintain accurate records of office operations, vendor contracts, and maintenance schedules.
• Welcome visitors, manage incoming calls, and uphold security protocols at the reception area.

Skills

Strong organizational skills

Excellent communication skills

Time-management skills

Proficiency in Microsoft Office Suite

Attention to detail

Problem-solving skills

Collaborative team player

Education

Associate’s degree in Business Administration or related field

Job description

Opportunity:

The Workplace Administrator serves as the first point of contact for employees and visitors, ensuring a professional and welcoming environment. While the role primarily focuses on day‑to‑day reception and administrative duties, delivering exceptional service to employees and creating a positive, engaging office experience is a top priority. This position works closely with the Workplace Experience Manager to implement initiatives that enhance collaboration, foster community, and maintain a vibrant workplace culture. The role requires a proactive individual who can partner effectively across teams to ensure compliance with health and safety standards, support facilities management, and respond to workplace needs promptly and thoroughly.

Closing Date: December 19, 2025

Work Arrangement: Onsite, 5 days per week, 8:30 AM – 4:30 PM (MST).

Responsibilities

• Administrative Support: Manage calendars, schedule meetings, and handle correspondence for the department and executives.
• Facility Coordination: Liaise with vendors and service providers to ensure smooth maintenance and operation of office facilities.
• Office Supply Management: Monitor inventory levels, place orders, and ensure timely restocking of essential supplies.
• Workplace Coordination: Assist in planning and executing internal meetings and events, including logistics, catering, and tech setup.
• Employee Support: Act as a point of contact for employee queries related to office operations and provide administrative assistance.
• Record Keeping: Maintain accurate records of office operations, vendor contracts, and maintenance schedules.
• Health & Safety Compliance: Support adherence to health and safety regulations and internal policies.
• Mail & Deliveries: Coordinate shipping, couriers, and receive deliveries. Sort mail daily.
• Reception Duties: Welcome visitors, manage incoming calls, and uphold security protocols at the reception area.
• Visitor Management: Ensure visitors are checked in, distribute and track visitor passes, and maintain compliance with security procedures.

Qualifications

• Associate’s degree or equivalent in Business Administration, Office Management, or a related field.
• 1–2 years of experience in an administrative or office support role.
• Strong organizational and time‑management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and familiarity with office management systems.
• Collaborative team player with a proactive attitude.
• High attention to detail and strong problem‑solving skills.

Next Steps: We are excited to meet you. Please submit your resume or CV to be considered for this opportunity. Applications are being reviewed on a rolling basis and we will be in touch with any questions. Final candidates will be asked to undergo a security screening, which includes a credit bureau and a criminal record investigation, the results of which must be acceptable to AIMCo.

ALERT – Be on the lookout for AIMCo career opportunities advertised through third parties that request an application fee or too much information. To verify, all opportunities are posted on aimco.ca/jobs.

At AIMCo, we draw upon the differences in who we are, where we come from and the way we think to deliver results for the Albertans who rely on us. We offer an inclusive, modern workplace where well‑being is prioritized, and colleagues are enabled to do their best work. Our team members are motivated by our purpose and committed to creating long‑term value for our clients and their beneficiaries.