Workplace Experience Coordinator-1

Green Infrastructure Partners Inc.; Markham; Hybrid; CAD 55,000 - 60,000; Full time

Benefits offered by this job

Annual performance-based bonus

Comprehensive group benefits program

Retirement savings program

Career growth and advancement

Job summary

Green Infrastructure Partners Inc. is seeking a Workplace Experience Coordinator to be the first point of contact at head office. You will manage front-desk reception, calls, mail, and supplier deliveries while supporting facility operations across floors.

The role requires a degree or diploma, 2+ years of related experience, and strong MS Office skills. You will help onboard new hires, manage meeting rooms, and assist with invoices and general administrative tasks in a dynamic, on-site

Qualifications

• Post-secondary degree or diploma in Business, Administration, Hospitality or a related field is preferred.
• 2+ years of related experience in reception, administration, office coordination, or hospitality roles.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and office equipment.
• Ability to communicate effectively with employees at all levels (both written and verbal).
• High degree of attention to detail and an eye for aesthetics.
• Strong organizational skills and ability to multitask/prioritize in a fast-paced environment.
• Positive attitude and friendly demeanor, with a willingness to help all business functions.
• Valid driver’s license and access to a vehicle during working hours.

Responsibilities

• Greet and direct all visitors, clients, and employees in a professional and courteous manner.
• Manage a multi-line phone system, screen calls, and route messages appropriately.
• Monitor the reception area and first floor boardrooms to ensure cleanliness and security protocols are upheld.
• Maintain visitor logs, issue access cards, and coordinate security clearance procedures.
• Manage incoming/outgoing mail, courier services, and deliveries.
• Maintain stock levels and order supplies for office, kitchenettes, and meeting rooms.
• Support meeting room bookings and ensure rooms are clean, equipped, and available.
• Assist with the onboarding process for new hires, including access cards and stationary packages.
• Cross reference and process Office Services related invoices.
• Provide general administrative support to internal departments as required.
• Other duties as assigned.

Skills

Reception

Administration

Office coordination

Hospitality

Microsoft Office

Communication skills

Education

Post-secondary degree or diploma in Business/Administration/Hospitality

Tools

Microsoft Office Suite

Office equipment

Job description

**Come help build the future, where our work makes the world work!**Department: Corporate Office Services Location: Head Office – 100 Commerce Valley Drive West, Ground Floor Reports to: Executive Assistant Employment Type: Full-Time, On-SiteAs the first point of contact for all visitors, vendors, and staff, the **Workplace Experience Coordinator** plays a key role in maintaining a professional and efficient front-of-house environment. This role is responsible for managing traditional reception duties, handling general office inquiries, supporting facility operations, and assisting in the coordination of corporate services across all floors.**Primary Scope of Role*** Greet and direct all visitors, clients, and employees in a professional and courteous manner.* Manage a multi-line phone system, screen calls, and route messages appropriately.* Monitor the reception area and first floor boardrooms to ensure cleanliness and security protocols are upheld.* Maintain visitor logs, issue access cards, and coordinate security clearance procedures.* Manage incoming/outgoing mail, courier services, and deliveries.* Maintain stock levels and order supplies for office, kitchenettes, and meeting rooms.* Support meeting room bookings and ensure rooms are clean, equipped, and available.* Assist with the onboarding process for new hires, including access cards and stationary packages.* Cross reference and process Office Services related invoices.* Provide general administrative support to internal departments as required.* Other duties as assigned.**Position Requirements*** Post-secondary degree or diploma in Business, Administration, Hospitality or a related field is preferred.* 2+ years of related experience in reception, administration, office coordination, or hospitality roles.* Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and office equipment.* Ability to communicate effectively with employees at all levels (both written and verbal).* High degree of attention to detail and an eye for aesthetics.* Strong organizational skills and ability to multitask/prioritize in a fast-paced environment.* Positive attitude and friendly demeanor, with a willingness to help all business functions.* Valid driver’s license and access to a vehicle during working hours.**WHAT WE OFFER*** Expected Base Salary: $55,000 – $60,000 per year. The actual base salary will depend on several factors including experience, qualifications, internal equity, work location and market expectations.* Annual performance-based bonus.* Comprehensive group benefits program.* Retirement savings program.* Career growth and advancement opportunities. **Disclaimers** **Artificial Intelligence (AI) Disclosure:** We may use AI-enabled tools to support certain aspects of our recruitment process, including application screening and recruitment administration. AI-generated insights or recommendations are used to assist our hiring teams and are not the sole basis for employment decisions. All hiring decisions are reviewed and made by human decision-makers. **Vacancy Status:** This posting is for an existing job vacancy. *GIP does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners directly engaged by our Human Resources team for specific searches. Unsolicited submissions will not be eligible for placement fees.* *We thank you for your interest. Only those selected for an interview will be contacted.* *Green Infrastructure Partners Inc. “GIP”, is an equal opportunity employer and encourages women, Indigenous peoples, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives.* *We believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. GIP will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.*