Front Desk Coordinator (Temporary, 3 Weeks)

Opulence-Education-Group; Calgary; On-site; CAD 2,349,000 - 3,346,000; Part time

Job summary

PIMT Calgary Campus is seeking a Receptionist (Temporary for 3 weeks) to join our front desk team. You will greet visitors, handle calls, coordinate mail and packages, and support daily administrative tasks with a student- and staff-facing focus.

Proficiency in Microsoft Office and Outlook, strong communication, and the ability to multitask in a fast-paced college environment are essential. This on-site role offers Monday–Friday, 8am–4pm, at an hourly rate of $20.67.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel), Outlook, and strong computer skills.
• Excellent verbal and written communication and interpersonal skills.
• Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
• Detail-oriented with a high sense of responsibility, discretion, and professionalism.
• Prior experience in a receptionist, administrative assistant, or similar role is preferred.
• Positive attitude and strong customer service orientation.

Responsibilities

• Greet and assist students, visitors, and staff with courtesy, professionalism, and a welcoming attitude.
• Manage incoming and outgoing phone calls, screen, respond, or redirect as appropriate.
• Coordinate the handling and shipping of distance education packages using Express Post software.
• Review, distribute, and track instructor packages upon course completion, coordinating with relevant departments.
• Receive and manage incoming mail, boxes, and supplies.
• Maintain master copies of important documents for instructors and staff, ensuring they are up-to-date and accessible.
• Oversee the operation and maintenance of the postage machine, coordinating postage payments.
• Compose routine correspondence including letters, faxes, and memos as required.
• Maintain an organized, well-stocked supply of office materials and supplies.

Skills

Microsoft Office

Outlook

Communication

Multitasking

Attention to detail

Customer service

Tools

Express Post software

Postage machine

Job description

PIMT Calgary Campus is seeking a Receptionist (Temporary for 3 weeks) to join our front desk team. You will greet visitors, handle calls, coordinate mail and packages, and support daily administrative tasks with a student- and staff-facing focus.

Proficiency in Microsoft Office and Outlook, strong communication, and the ability to multitask in a fast-paced college environment are essential. This on-site role offers Monday–Friday, 8am–4pm, at an hourly rate of $20.67.