Front Desk & Administrative Coordinator

The Government of Nova Scotia; Glace Bay; On-site; CAD 38,000 - 42,000; Full time

Job summary

The Government of Nova Scotia is seeking a Secretary to support the Opportunities and Social Development department in Glace Bay. You will greet visitors, support clerical staff, and help maintain efficient front-desk operations.

You will manage confidential documents, assist with FOIPOP requests, handle mail, and coordinate calendars. Strong MS Office skills and diplomacy are essential for success in a fast-paced environment.

Qualifications

• One year business course plus at least two years of related experience.
• Proficient in Word, PowerPoint, Outlook, Excel or equivalent.
• Ability to work autonomously in a fast-paced environment with tact and diplomacy.
• Familiarity with the Integrated Case Management (ICM) system is a plus.

Responsibilities

• Maintain and organize files using the STAR/STOR system with fast retrieval.
• Process FOIPOP requests by locating and providing necessary information.
• Handle mail, inquiries, and route calls to appropriate contacts.
• Enter client notes into the Integrated Case Management System (ICM) and schedule meetings.

Skills

MS Office

Office suite

Education

One year business course

Related two years experience or equivalent

Tools

ICM system

Job description

The Government of Nova Scotia is seeking a Secretary to support the Opportunities and Social Development department in Glace Bay. You will greet visitors, support clerical staff, and help maintain efficient front-desk operations.

You will manage confidential documents, assist with FOIPOP requests, handle mail, and coordinate calendars. Strong MS Office skills and diplomacy are essential for success in a fast-paced environment.