Secretary 2

Nova Scotia; Halifax; On-site; CAD 48,000 - 54,000; Full time

Benefits offered by this job

Defined Benefit Pension Plan

Health Insurance

Vacation and Leave

Job summary

The Department of Finance and Treasury Board in Nova Scotia seeks an Administrative Secretary to support the Executive Directors of SLTC and Health Services. You will manage time, handle confidential financial information, and coordinate ministerial materials with excellent MS Office and Adobe Creative Cloud proficiency.

This term position requires a secretarial/business diploma and 3 years of related experience, offering a structured benefits package and opportunities for career development

Qualifications

• 1-year secretarial/business administration diploma completed with 3 years related experience.
• Advanced skills in MS Office (Outlook, Word, Teams, Excel, PowerPoint) and Adobe Creative Cloud.
• Strong data entry, proofreading and grammatical skills with excellent time management.

Responsibilities

• Respond to enquiries from internal and external stakeholders.
• Prepare correspondence and provide administrative and secretarial support on confidential matters.
• Maintain a computerized log of Ministerial correspondence.
• Track finance activities and produce reports and briefing notes.
• Coordinate monthly forecast documents for the Advisory Team.
• Maintain and improve the Advisory Services electronic filing system.
• Schedule meetings and prepare materials; arrange rooms and assist planning.
• Perform other administrative duties as required.

Skills

Data entry

Proofreading

Time management

Prioritization

Communication

Education

Secretarial/Business Administration diploma

Tools

MS Office

Adobe Creative Cloud

Job description

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Closing Date:29-Oct-26 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

At the Department of Finance and Treasury Board we strive to provide financial leadership, analysis and policies that strengthen Nova Scotia. As stewards of the province’s financial affairs, we deliver a wide range of corporate fiscal and management services – including the preparation of the provincial budget – as well asensure government plans are coordinated and fiscally responsible.

We are constantly looking for new and better ways to plan, manage, budget and invest.

About Our Opportunity

We have an exciting new opportunity for an Administrative Secretary. You will provide support to the Executive Directors of both SLTC and Health Services, in time management by having a comprehensive knowledge of the Advisory Service functions and activities.

Primary Accountabilities

As the Secretary, some of your responsibilities will include:

• Responding to enquiries from both internal and external stakeholders.
• Preparing correspondence and providing a broad range of administrative, organizational, and secretarial support on a variety of complex and confidential matters.
• Maintaining a computerized log of Ministerial correspondence.
• Tracking finance activities.
• Producing and reviewing reports, letters, briefing notes, memoranda, meeting notes, agendas, follow up to action items, briefs, pamphlets, forms, surveys, etc., including Ministerial and Deputy Minister materials.
• Coordinating the preparation of the monthly forecast and turnaround documents for the Advisory Team.
• Maintaining and continuously improving the Advisory Services electronic filing system.
• Ensuring confidentiality is maintained due to the sensitive nature of dealing with financial information.
• Scheduling meetings, preparing all materials for meetings, arranging meeting rooms, and assisting with planning.
• Other administrative duties as required.

Qualifications and Experience

You have completed a 1-year secretarial/business administration diploma, and three (3) years related experience, or an equivalent combination of training and experience may be acceptable.

You have advanced skills in MS Office Products, including Outlook, Word, Teams, Excel, and PowerPoint, as well as experience with Adobe Creative Cloud.

You have excellent data entry, proofreading and grammatical skills. You are conscientious about and accurate with your work and have well developed prioritization, time management and organizational skills to effectively manage competing priorities in a busy work environment.

You are a critical thinker, self-directed learner and problem solver who takes initiative to identify opportunities to improve the way things are done. You consistently maintain a respectful, professional, and courteous disposition with colleagues and clients. You demonstrate a strong understanding of, and commitment to, equity, diversity, and inclusion. You are a flexible and adaptable team player with strong interpersonal, communication and administration skills.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, oral presentations, interview(s), and reference checks.

Equivalency

An equivalent combination of training, education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan , Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees .

Working Conditions

Normal work week is 35 hours/week, 7 hours/day.

May be required to work overtime on occasion.

Additional Information

This is a Term employment opportunity with an anticipated end date of November 1, 2027. The appointment status (Term, Temporary or Casual) is dependent on the start date of the successful candidate.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths

Pay Grade: CL 18

Salary Range: $1,848.39- $2,068.11Bi-Weekly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians, Persons of African Descent, Racialized Persons, Persons with Disabilities, 2SLGBTQIA+ Persons and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement: We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act.If you require an accommodation throughout the recruitment process, please contact us at [e-mail].

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates.PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concernsmay be directed [e-mail].