FMLA & Leave Administration Specialist

Sunbelt Rentals, Inc.; Canada; On-site; CAD 55,000 - 76,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Tuition reimbursement

RRSP matching

Career development

Job summary

Sunbelt Rentals, Inc. is seeking a qualified Leave of Absence Administrator to join our HR team.

You will manage FMLA/ADA leave processes, gather paperwork, designate qualifying leave, and coordinate return-to-work with managers and employees. The role requires a Bachelor’s degree (or equivalent) with 2–3 years LOA experience, strong organizational and confidential handling of medical information, and proficiency with Workday and Leave systems.

Qualifications

• Bachelor’s degree or equivalent experience in a related field.
• 2–3 years administering leave of absence or related experience.
• Extensive knowledge of FMLA, ADA, and HIPAA protections.
• Strong organizational and communication skills.
• Experience with Workday preferred.

Responsibilities

• Communicates with employees regarding leave needs and required documentation.
• Manages the FMLA leave process from notice to return to work.
• Designates leave as FMLA-qualifying and requests medical certification as needed.
• Maintains communication with employees and managers during leave.
• Advises on interactions of leave laws with PTO and disability benefits.
• Oversees return‑to‑work and accommodations process.
• Drafts revisions to leave policies to ensure legal compliance.
• Maintains accurate records of leave and accommodations.

Skills

Communication skills

Organizational skills

Confidentiality

HIPAA compliance

Education

Bachelor’s Degree or equivalent experience

Tools

Workday

Abentys Leavelink

Job description

Sunbelt Rentals, Inc. is seeking a qualified Leave of Absence Administrator to join our HR team.

You will manage FMLA/ADA leave processes, gather paperwork, designate qualifying leave, and coordinate return-to-work with managers and employees. The role requires a Bachelor’s degree (or equivalent) with 2–3 years LOA experience, strong organizational and confidential handling of medical information, and proficiency with Workday and Leave systems.