Flight Coordinator / Flight Dispatch

Coywolf Aviation Limited; Brampton; Remote; CAD 50,000 - 80,000; Full time

Job summary

A boutique aviation firm based in Brampton is seeking a Flight Coordinator to enhance their operational team. The ideal candidate thrives in a fast-paced environment and possesses exceptional organizational skills. Responsibilities include managing flight schedules, coordinating logistics, and ensuring client satisfaction through precise communication. This role offers a competitive salary based on experience, along with the opportunity to work with a dedicated team that values personalized service in aviation.

Qualifications

• Prior experience in aviation operations, dispatch, or flight coordination preferred.
• Ability to manage multiple priorities under pressure.
• Must be available for flexible hours, including weekends and evenings.

Responsibilities

• Serve as the first point of contact for all flight-related inquiries.
• Manage the client’s flight schedule with accuracy.
• Coordinate the logistical details for flights.

Skills

Organizational skills

Excellent communication skills

Attention to detail

Problem-solving abilities

Education

Flight Services degree or relevant experience

Tools

Microsoft Office

SkyLegs or similar software

Job description

Overview

Location: Remote / Hybrid based out of Brampton, ON (CNC3)

Type: Full-Time, Salary ($50,000-$80,000 based on experience level)

Coywolf Aviation is a boutique aircraft management and charter company specializing in providing tailored aviation solutions for discerning clients across Canada. Our team is dedicated to safety, service, and precision - offering a personalized approach that makes private aviation seamless and enjoyable.

We’re looking for a Flight Coordinator to join our growing operations team. This role is ideal for someone who thrives in a fast-paced environment, has exceptional attention to detail, and takes pride in delivering a world-class client experience.

Responsibilities

• Serve as the first point of contact for aircraft owners, clients, and crew - responding promptly and professionally to all flight-related inquiries.
• Manage and maintain the client’s flight schedule, ensuring accuracy and clear communication across all departments.
• Coordinate all logistical details for flights, including hotels, ground transportation, catering, and crew travel.
• Arrange customs clearances, fuel uplifts, aircraft parking, and ground handling at both domestic and international airports.
• Monitor all active flights for departures, arrivals, delays, or cancellations, updating clients and crew accordingly.
• Maintain discretion and confidentiality when handling personal and sensitive client information.
• Collaborate closely with all departments to ensure smooth day-to-day execution of flights.
• Provide after-hours and weekend support as needed.
• Some business travel may be required for yearly conferences.

Qualifications

• Flight Services degree or prior experience in aviation operations, dispatch, or flight coordination (corporate or charter experience preferred).
• Strong organizational skills and the ability to manage multiple priorities under pressure.
• Excellent communication skills, both written and verbal.
• Proficient with Microsoft Office and flight scheduling platforms (experience with SkyLegs, FOS, or similar software as an asset).
• A self-starter with strong problem-solving abilities and exceptional attention to detail.
• Must be available for flexible hours, including weekends and evenings as required.

Why Join Coywolf Aviation

At Coywolf Aviation, you’re more than part of a team — you’re part of a close-knit group of professionals passionate about aviation excellence. We take pride in our personalized service, collaborative culture, and the relationships we build with our clients and each other.

To apply

Please send your resume and a brief cover letter to [e-mail].