Fleet & Shop Admin Coordinator

Miller Waste Systems Inc.; Niagara Falls; On-site; CAD 55,000 - 63,000; Full time

Job summary

Miller Waste Systems Inc. is seeking an Equipment Administrator to support the shop and maintenance team at our Ontario location. You will help coordinate daily shop activities, manage records, process work orders and invoices, and assist with parts and scheduling.

The role emphasizes accuracy, confidentiality, and teamwork in a fast-paced industrial environment, with a Monday–Friday schedule and hours from 8:30am to 5:00pm. Immediate start is preferred.

Qualifications

• High school diploma or equivalent required.
• 1–3 years of administrative or office experience, preferably in a maintenance, transportation, fleet, automotive, construction, or industrial environment.
• Strong computer skills including Outlook, Word, and Excel.
• Experience with fleet management, maintenance management, ERP, or work-order systems is an asset.

Responsibilities

• Provide day-to-day administrative support to the Shop and Maintenance teams.
• Maintain accurate records for vehicles, equipment, repairs, inspections, and preventative maintenance.
• Enter, update, and track work orders, repair information, and maintenance documentation.
• Assist with scheduling vehicle and equipment repairs, maintenance, inspections, and servicing.
• Prepare reports, spreadsheets, and summaries related to shop activities, costs, repairs, and equipment.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

Data entry

Education

High school diploma

Tools

ERP systems

Fleet management software

Job description

Miller Waste Systems Inc. is seeking an Equipment Administrator to support the shop and maintenance team at our Ontario location. You will help coordinate daily shop activities, manage records, process work orders and invoices, and assist with parts and scheduling.

The role emphasizes accuracy, confidentiality, and teamwork in a fast-paced industrial environment, with a Monday–Friday schedule and hours from 8:30am to 5:00pm. Immediate start is preferred.