Fleet & Shop Administration Specialist

Clear Destination Inc.; Niagara Falls; On-site; CAD 55,000 - 63,000; Full time

Job summary

Miller Waste Systems, located at 335 Townline Road, Niagara-On-The-Lake, Ontario, is seeking an Equipment Administrator to provide administrative support to the shop and maintenance team. The role involves coordinating parts, work orders, and schedules to keep daily operations efficient and compliant.

Based in Niagara-on-the-Lake, this permanent full-time position offers a Monday–Friday schedule, with a starting date of immediately and a salary range of 55,000–63,000 CAD per year.

Qualifications

• High school diploma or equivalent.
• 1–3 years of administrative or office experience, preferably in a maintenance, transportation, fleet, automotive, construction, or industrial environment.
• Experience supporting a shop, fleet, maintenance, or operations department is an asset.
• Strong computer skills, including Microsoft Outlook, Word, and Excel.
• Experience with fleet management, maintenance management, ERP, or work-order systems is an asset.
• Strong data-entry and record-keeping skills.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to work independently while also functioning effectively as part of a team.
• Ability to work in a fast-paced operational environment.
• Knowledge of vehicle maintenance terminology and shop operations is considered an asset.

Responsibilities

• Must adhere to Miller Waste System safety protocols and must be familiar with occupational Health & Safety Act.
• Provide day-to-day administrative support to the Shop and Maintenance teams.
• Maintain accurate records for vehicles, equipment, repairs, inspections, and preventative maintenance.
• Enter, update, and track work orders, repair information, and maintenance documentation.
• Assist with scheduling vehicle and equipment repairs, maintenance, inspections, and servicing.
• Coordinate with shop personnel, drivers, operations, vendors, and suppliers regarding repair and maintenance requirements.
• Process purchase orders, invoices, receipts, and other shop-related documentation.
• Assist with parts ordering, tracking, receiving, and inventory records.
• Follow up on outstanding parts, repairs, work orders, and vendor requests.
• Maintain organized electronic and paper filing systems.
• Prepare reports, spreadsheets, and summaries related to shop activities, costs, repairs, and equipment.
• Assist with tracking preventative maintenance schedules and regulatory requirements.
• Enter data accurately into maintenance, fleet, or company management systems.
• Assist the Shop Manager with administrative projects and special assignments.
• Support timesheet, attendance, and payroll-related administration for shop employees as required.
• Ensure documentation is completed accurately and in a timely manner.
• Maintain confidentiality of employee, company, vendor, and operational information.
• Promote a professional, organized, and safety-focused shop environment.
• Perform other related administrative duties as assigned.

Skills

Data entry

Organizational skills

Communication skills

Teamwork

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

ERP systems

Work-order systems

Job description

Miller Waste Systems, located at 335 Townline Road, Niagara-On-The-Lake, Ontario, is seeking an Equipment Administrator to provide administrative support to the shop and maintenance team. The role involves coordinating parts, work orders, and schedules to keep daily operations efficient and compliant.

Based in Niagara-on-the-Lake, this permanent full-time position offers a Monday–Friday schedule, with a starting date of immediately and a salary range of 55,000–63,000 CAD per year.