Markham- Maintenance Coordinator

Miller Waste Systems Inc.; Markham; On-site; CAD 60,000 - 65,000; Full time

Job summary

Miller Waste Systems is seeking a Maintenance Coordinator for our Markham location. This permanent, full-time role (afternoon shift) focuses on maintenance software, PO management, and warranty opportunities across locations.

You will organize documentation, issue POs for outsourced work, and monitor equipment maintenance schedules. A valid G class license and strong MS Office skills are required. Immediate start preferred with 2:00pm–11:00pm hours.

Qualifications

• Previous experience in a Maintenance Coordinator/Service Advisor role preferred.
• Strong organizational, planning, and problem-solving skills, with attention to detail.
• Excellent interpersonal and communication skills (written and verbal).
• Ability to work in a fast-paced environment with multiple priorities.
• Strong computer proficiency - Microsoft Office, Outlook, previous Fleet Management System experience preferred.
• Understanding of the Occupational Health & Safety Act and employee responsibilities under it.
• Valid G Class driver's license with a clean driver's abstract.
• Willingness to work additional hours during peak times, as needed.

Responsibilities

• Must adhere to Miller Waste Systems safety protocols and be familiar with the Occupational Health & Safety Act.
• Manage, support and assist in training technician staff on the opening and closing of work orders using fleet maintenance software.
• Assist in monitoring and setting up MWS preventative maintenance equipment schedules for existing and new equipment.
• Manage and follow up with 3rd party service and preventative maintenance contracts and agreements.
• Organize and maintain facility equipment maintenance documentation to ensure complete and accurate records.
• Issue purchase orders for each location regarding outsourced services and parts when required.
• Monitor and address issues with Geotab GPS devices on equipment.
• Ensure all eligible warranty claims are identified, documented, and processed in accordance with policy.
• Perform other duties and special projects as assigned.

Skills

Organizational skills

Communication skills

Microsoft Office

Fleet management experience

G Class license

Problem solving

Multi-tasking

Attention to detail

Tools

Fleet management software

Geotab GPS (reference)

Job description

Maintenance Coordinator
Location:
8050 Woodbine Avenue, Markham, Ontario
Position Type
Permanent Full-Time (Afternoon Shift)
Reporting To
District Equipment Manager
Start Date
Immediately
Hours
Monday to Friday, 2:00pm to 11:00pm
Compensation
$60,000-$65,000 per annum
About Miller Waste Systems
Founded in 1961, Miller Waste Systems is a proudly Canadian, family-owned company with 65 years of experience providing waste management and diversion services to municipalities, businesses, and industries across Ontario, Nova Scotia, and New Brunswick.
Today, Miller Waste operates collection fleets, recycling facilities, transfer stations, and composting operations that help communities manage waste responsibly while recovering valuable resources from the waste stream.
Miller Waste has been recognized as one of Canada's Best Managed Companies for 16 consecutive years, a distinction that reflects our commitment to strong leadership, operational excellence, and a culture that values our people.
At Miller Waste, our people are our greatest strength. We provide a safe workplace, competitive compensation, opportunities for advancement, and the chance to build a long-term career with a company that is trusted by the communities it serves.
Summary
The Maintenance Coordinator is responsible for managing facility maintenance software programs, Purchase orders and matching of external invoicing, creating and maintaining work orders when required, organizing maintenance documentation per location, taking all warranty opportunities and issuing purchase orders for work completed outside of company shops.
Responsibilities

• Must adhere to Miller Waste Systems safety protocols and be familiar with the Occupational Health & Safety Act.
• Manage, support and assist in training technician staff on the opening and closing of work orders using fleet maintenance software.
• Assist in monitoring and setting up MWS preventative maintenance equipment schedules for existing and new equipment.
• Manage and follow up with 3rd party service and preventative maintenance contracts and agreements.
• Organize and maintain facility equipment maintenance documentation to ensure complete and accurate records.
• Issue purchase orders for each location regarding outsourced services and parts when required.
• Monitor and address issues with Geotab GPS devices on equipment.
• Ensure all eligible warranty claims are identified, documented, and processed in accordance with policy.
• Perform other duties and special projects as assigned.

Competencies & Qualifications

• Previous experience in a Maintenance Coordinator/Service Advisor role preferred.
• Strong organizational, planning, and problem-solving skills, with attention to detail.
• Excellent interpersonal and communication skills (written and verbal).
• Ability to work in a fast-paced environment with multiple priorities.
• Strong computer proficiency - Microsoft Office, Outlook, previous Fleet Management System experience preferred.
• Understanding of the Occupational Health & Safety Act and employee responsibilities under it.
• Valid G Class driver's license with a clean driver's abstract.
• Willingness to work additional hours during peak times, as needed.

Posting closing date: This posting will remain active until it has been filled.
Miller Waste Systems is committed to equity, diversity and inclusivity in the workplace, we welcome applications from women, racially visible individuals, people with disabilities, indigenous peoples, and LGBTQ2S+ persons.
We are committed to providing people with disabilities with equal opportunities and standards of goods and services and are fully compliant with applicable provincial Disabilities Acts.
Miller Waste Systems strives to be an employer of choice. As a proudly Canadian, privately owned and operated Waste Company we have over 65 years' experience of providing quality service to all our customers. We have been successful in achieving this goal by providing a family and employee centric environment at all our locations. We provide industry leading work environment and compensation, benefits, and pension programs.