Maintenance Coordinator - Fleet PM & Work Orders

Miller Waste Systems Inc.; Markham; On-site; CAD 60,000 - 65,000; Full time

Job summary

Miller Waste Systems is seeking a Maintenance Coordinator for our Markham location. This permanent, full-time role (afternoon shift) focuses on maintenance software, PO management, and warranty opportunities across locations.

You will organize documentation, issue POs for outsourced work, and monitor equipment maintenance schedules. A valid G class license and strong MS Office skills are required. Immediate start preferred with 2:00pm–11:00pm hours.

Qualifications

• Previous experience in a Maintenance Coordinator/Service Advisor role preferred.
• Strong organizational, planning, and problem-solving skills, with attention to detail.
• Excellent interpersonal and communication skills (written and verbal).
• Ability to work in a fast-paced environment with multiple priorities.
• Strong computer proficiency - Microsoft Office, Outlook, previous Fleet Management System experience preferred.
• Understanding of the Occupational Health & Safety Act and employee responsibilities under it.
• Valid G Class driver's license with a clean driver's abstract.
• Willingness to work additional hours during peak times, as needed.

Responsibilities

• Must adhere to Miller Waste Systems safety protocols and be familiar with the Occupational Health & Safety Act.
• Manage, support and assist in training technician staff on the opening and closing of work orders using fleet maintenance software.
• Assist in monitoring and setting up MWS preventative maintenance equipment schedules for existing and new equipment.
• Manage and follow up with 3rd party service and preventative maintenance contracts and agreements.
• Organize and maintain facility equipment maintenance documentation to ensure complete and accurate records.
• Issue purchase orders for each location regarding outsourced services and parts when required.
• Monitor and address issues with Geotab GPS devices on equipment.
• Ensure all eligible warranty claims are identified, documented, and processed in accordance with policy.
• Perform other duties and special projects as assigned.

Skills

Organizational skills

Communication skills

Microsoft Office

Fleet management experience

G Class license

Problem solving

Multi-tasking

Attention to detail

Tools

Fleet management software

Geotab GPS (reference)

Job description

Miller Waste Systems is seeking a Maintenance Coordinator for our Markham location. This permanent, full-time role (afternoon shift) focuses on maintenance software, PO management, and warranty opportunities across locations.

You will organize documentation, issue POs for outsourced work, and monitor equipment maintenance schedules. A valid G class license and strong MS Office skills are required. Immediate start preferred with 2:00pm–11:00pm hours.