Fleet & Finance Coordinator: Travel, Billing & Admin

AGAT Laboratories; Calgary; On-site; CAD 55,000 - 75,000; Full time

Job summary

AGAT Laboratories in Calgary is seeking a Finance & Administration Coordinator to provide key administrative and coordination support across corporate operations. You will work with the Controller, Accounting team, employees, managers, vendors and service providers to keep processes running smoothly.

You will handle fleet administration, corporate travel, corporate credit cards, leases and procurement support, and assist with reporting and special projects.

Qualifications

• Minimum 3 years of administrative experience in a professional or corporate setting.
• Proficient with MS Excel, Outlook and the Microsoft Office suite.
• Excellent written and verbal communication skills.
• Strong organizational, planning and time-management abilities.
• Attention to detail and accuracy.

Responsibilities

• Coordinate AGAT's vehicle fleet, including registrations and maintenance scheduling.
• Manage corporate travel booking portal and ensure policy compliance.
• Assist employees with travel bookings and inquiries.
• Review and reconcile monthly corporate credit card statements.
• Follow up on receipts and expense data with cardholders.
• Provide administrative support for accounts payable and other accounting tasks.
• Assist Controller and Accounting team with reporting and schedules.
• Maintain rent and lease schedules, monitor renewal dates.

Skills

Administrative experience

MS Excel

Outlook

Microsoft Office

Communication skills

Organization & time management

Attention to detail

Independence & ownership

Discretion with confidential info

Cross-functional collaboration

Job description

AGAT Laboratories in Calgary is seeking a Finance & Administration Coordinator to provide key administrative and coordination support across corporate operations. You will work with the Controller, Accounting team, employees, managers, vendors and service providers to keep processes running smoothly.

You will handle fleet administration, corporate travel, corporate credit cards, leases and procurement support, and assist with reporting and special projects.