Coordinator, Operations - CAN - AB - Fort Mcmurray - Tiaganova Cres - R26-09924

BrandSafway Group; Fort McMurray; On-site; CAD 48,000 - 72,000; Full time

Job summary

BrandSafway Group in Fort McMurray is seeking a Fleet Coordinator to support operations by coordinating maintenance, scheduling tow trucks, and maintaining vehicle status logs. You will manage fleet databases (Samsara, Holman), process invoices, and monitor fuel cards while ensuring regulatory compliance and accurate reporting.

The role requires strong organizational and communication skills, 2–3 years admin experience, a valid driver’s license, and the ability to lift up to 50 pounds.

Qualifications

• 2-3 years of administrative experience.
• Construction-industry experience is an asset.
• Basic mechanical knowledge of vehicles and equipment is an asset.
• Intermediate proficiency with Microsoft Office (Excel/Word).
• Valid driver’s license and clean driver abstract required.
• Strong written and verbal communication skills.
• Ability to multitask and manage time effectively.
• Ability to lift up to 50 pounds.
• Ability to work in a team and adapt to changing demands.

Responsibilities

• Coordinate preventative maintenance and ensure service within required intervals.
• Coordinate and schedule tow trucks as needed.
• Maintain daily vehicle status logs and provide updates on units in service.
• Coordinate vehicle washing schedules with site personnel and local washers.
• Create and monitor Purchase Orders.
• Receive parts and maintain inventory records.
• Track parts used by mechanics and update inventory accordingly.
• Order parts required by mechanics.
• Coordinate vehicle movements between sites and keep fleet databases up to date for billing.
• Process invoices and enter data into fleet management databases.
• Manage fuel cards: issue, holds, cancellations, monitor usage and report anomalies.
• Install Samsara gateways and camera in new fleet; replace non-working devices.
• Obtain and follow up on vehicle estimates and approvals.
• Coordinate receipt, inspection and onboarding of new fleet vehicles.
• Monitor vehicle conditions including damage, cleanliness, decals, and site identification.
• Schedule windshield repairs and replacements.
• Request, receive and track drivers abstracts.
• Maintain fleet reports and provide accurate data to management.

Skills

Microsoft Office

Communication skills

Teamwork

Customer service

Organizational skills

Driver's license

Education

High school diploma or equivalent

Tools

Samsara

Holman

Job description

We are currently seeking a Fleet Coordinator for our Fort McMurray office. Reporting to the Operations Manager, the Fleet Coordinator role is essential to maintaining fleet reliability, regulatory compliance, operational efficiency, and accurate fleet reporting.

Responsibilities

• Coordinating preventative maintenance and ensuring vehicles are serviced within required intervals.
• Coordinating and scheduling tow trucks when required.
• Maintaining the daily vehicle status log and providing updates on units currently in for service.
• Coordinating vehicle washing schedules with site personnel and in town truck washer.
• Creating and monitoring Purchase Orders.
• Receiving parts and maintaining inventory records.
• Tracking parts used by mechanic and updating inventory accordingly.
• Order parts required by mechanic.
• Coordinating vehicle movements between sites and ensuring fleet databases (Internal, Holman, Samsara) are up to date for billing and cost allocating purposes.
• Processing invoices and entering data into fleet management datebases.
• Managing fuel cards, including issuing new cards, placing holds on lost cards, cancelling inactive cards, and monitoring abnormal fuel usage and report to Management.
• Install Samsara gateways and camera into new fleet and swap out devices that are no longer working.
• Obtaining and following up on vehicle estimates and approvals.
• Coordinating the receipt, inspection, and onboarding of new fleet vehicles.
• Monitoring current vehicle conditions, including damage, cleanliness, decals, and identification requirements for sites.
• Scheduling windshield repairs and replacements.
• Requesting, receiving and tracking drivers abstracts.
• Maintaining fleet reports and providing accurate fleet data to management as requested.

Qualification Requirements

• High school diploma or equivalent education.
• 2-3 years of administrative experience.
• Experience in the construction industry is considered an asset.
• Basic mechanical knowledge of vehicles and equipment would be considered an asset.
• Intermediate working knowledge of Microsoft Office including Excel and Word.
• Excellent written and verbal communication skills.
• Multitasking, time-management, and organizational skills are an asset in this role.
• Strong customer service skills.
• Ability to self-motivate.
• Ability to work within a team and build a positive team environment.
• Ability to adapt to an ever-changing work environment with competing demands.
• Ability to display sound and accurate judgment with the ability to resolve problems in a timely manner.
• Ability to carry and move equipment and/or supplies up to 50 pounds.
• Must possess a valid driver's license and provide a clean driver abstract.
• Maintain safe working conditions and comply with AlumaSafway's safety standards and practices.