Firm Administrator

The Law Office Management Association (TLOMA); Toronto; On-site; CAD 90,000 - 120,000; Full time

Benefits offered by this job

Accessibility accommodations

Job summary

Stohn Hay Cafazzo Heim Finlay LLP is seeking a Firm Administrator to lead the day-to-day operations of a growing entertainment and copyright-focused law practice in Toronto. You will partner with partners to manage financials, administration, HR, facilities and IT, driving efficiency and strategic initiatives.

The role requires strong leadership, a solid background in finance and operations, and a client-service mindset.

Qualifications

• Experience in finance, operations, HR, and technology management.
• Strong organizational and time management skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Excellent client-service and communication skills.

Responsibilities

• Oversee daily firm operations and admin processes.
• Manage financial operations, reporting, and budgeting.
• Oversee HR, payroll, benefits, and scheduling.
• Manage IT infrastructure and security.
• Collaborate with partners on strategic planning.

Skills

Finance management

Operations management

HR management

IT management

Microsoft Office

CosmoLex

Education

Post-secondary education

Tools

CosmoLex Practice Management

MS Office

Job description

Who We Are

Stohn Hay Cafazzo Heim Finlay LLP is a growing entertainment and copyright focused law practice based in Toronto, advising clients in the entertainment, media and creative industries across Canada and internationally.

What We are Looking For:

We are seeking a Firm Administrator who will be responsible for the day-to-day operations of the firm. In this role, the Firm Administrator will work closely with the partners to manage the firm's financial, administrative, human resources, facilities, and IT infrastructures supporting long-term planning, operational scaling, and continuous improvement initiatives.

• Financial: Oversees the firm’s financial operations, reporting, compliance, and strategic planning to support profitability, operational efficiency, and firm-wide financial goals.
• Administrative: Manages the firm’s daily administrative operations, compliance, policies, vendor relationships, and client service processes to ensure efficient and professional business operations.
• HR + Facilities: Oversees administrative staff, payroll, benefits, scheduling, workplace culture, and office facilities to support effective firm operations and employee experience.
• IT Infrastructure: Manages the firm’s technology systems and IT initiatives to ensure secure, reliable, and efficient operations that support business performance and client service.
• Other firm-related duties and projects as assigned by the partners.

Qualifications +Skills:

• Solid experience in management including finance, operations, HR, and technology
• Tech-savvy with advanced knowledge of Microsoft suite of applications and CosmoLex Practice Management/Accounting software (preferred but not required) or other practice management/accounting software
• Post-secondary education is required
• Strong organizational and time management skills
• Close attention to detail with strong analytical ability
• Ability to work both independently and collaboratively in a fast-paced environment while maintaining your sense of humour.
• Client-service oriented, with strong communication and interpersonal skills
• Adherence to confidentiality and other LSO obligations

Stohn Hay Cafazzo Heim Finlay LLP provides accommodation pursuant to AODA and the Human Rights Code. We welcome and encourage people living with disabilities and those from marginalized backgrounds to apply.

We do not use AI-based tools to assist in the screening, assessment, or selection of applicant.