Legal Administrative Assistant

Stikeman Elliott LLP; Toronto; On-site; CAD 50,000 - 80,000; Full time

Benefits offered by this job

RRSP matching

Learning & development assistance

Benefits program

Job summary

Stikeman Elliott LLP in Toronto is seeking an experienced Legal Administrative Assistant to join our Administrative Services team. The role supports busy lawyers with document production, client file management, billing, and calendar coordination, in a fast-paced corporate law setting.

The ideal candidate has 2–3 years of experience, formal legal admin education, and strong MS Office skills. Benefits, learning development assistance, and RRSP matching are offered in a supportive team culture.

Qualifications

• Education in Legal Administration or a Law Clerk program is a strong asset.
• 2–3 years of experience as a Legal Administrative Assistant or similar role.
• Experience proactively managing operational and finance tasks.
• Advanced knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to learn new software used by the firm and work in a learning-focused environment.
• Strong written and verbal communication with discretion for confidential information.

Responsibilities

• Provide proactive support to busy lawyers in legal document production and management.
• Assist with client file management and practice activities.
• Handle accounts/billing and accounts receivable financial management.
• Support marketing and business development activities.
• Provide general administrative support.
• Manage calendars, time entries, and email coordination.
• Coordinate projects as needed.

Skills

Microsoft Office

Communication skills

Time management

Attention to detail

Education

Legal Administration education

Law Clerk program or related field

Tools

Outlook

Word

Excel

PowerPoint

Job description

We are recruiting new and experienced Legal Administrative Assistants to join our exceptional Administrative Services team! Whether you’re just starting out your career or are a seasoned expert in your field, come join one of the most distinguished and respected corporate law firms in Canada.

Our Toronto office is located in the heart of the financial district and is just steps to the TTC and GO Train Station. Voted one of the Best Employers in Canada for 15 years. Stikeman Elliott is always seeking to provide an excellent employee experience. We have a culture that values teamwork, service excellence and mentorship. Aside from working with an incredible team, we also have a fantastic benefits program, learning and development assistance and RRSP (Registered Retirement Savings Plan) matching. If you like a fast-paced environment, a team structure that provides support, training, and development - we’d love to hear from you!

Key Responsibilities:

• Provide proactive support to our busy lawyers in the following areas:
• Legal Document Production & Management
• Client File Management & Practice Activities
• Accounts/Billing & A/R Financial Management
• Marketing & Business Development Support
• General Administrative Support
• Calendar, Time & Email Management
• Project Coordination

Knowledge, Experience and Skills:

• Education in Legal Administration, a Law Clerk program, or law-related field; formal education or certification is considered a strong asset
• Experienced applicants should have a minimum of 2-3 years working as a Legal Administrative Assistant, Administrative Assistant or Executive Assistant
• Experience proactively managing and organizing operational and finance tasks
• Advanced knowledge of Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to learn and effectively utilize various new software programs utilized by the firm
• Comfort in an environment of continuous learning with on-going formal and self-learning opportunities
• Solution-oriented with sound judgement to make informed decisions
• Excellent verbal and written communication skills, with the ability to use discretion when dealing with confidential information
• Solid organization, calendar, and time management skills
• Strong attention to detail and commitment to producing quality work
• Professional, responsive, friendly, and able to build productive relationships

Starting Salary (Toronto Only):

$50,000 - $80,000 annually (salary will be commensurate with experience).

The position is for a prospective vacancy.

Stikeman Elliott is committed to accommodating people with disabilities as part of our hiring process. If you have special requirements, please advise Human Resources during the recruitment process.

Please Note: Our firm has a COVID-19 Vaccination Policy which requires all firm members to be fully vaccinated with a Health Canada approved COVID-19 vaccine. You will not be asked to disclose your vaccination status during the interview process. If you are offered employment, you will find a vaccination clause in your offer of employment providing that prior to commencing any employment with the Firm, you must be fully vaccinated for COVID-19 and provide proof of a Health Canada approved COVID-19 vaccination. The Firm will make reasonable accommodation efforts if you cannot be vaccinated due to medical, religious, or other grounds to the extent protected by applicable human rights legislation.