Financial and Data Entry Clerk

City of Richmond Hill; Richmond Hill; On-site; Part time

Job summary

The City of Richmond Hill is seeking a detail-oriented Financial and Data Entry Clerk for the Information Technology Division. This temporary part-time role involves processing invoices, managing financial records, and collaborating with vendors. Ideal candidates will have strong numerical skills and proficiency in financial software. Join a supportive team and contribute to effective financial reporting.

Qualifications

• Strong typing speed and accuracy.
• Prior experience in account payable or invoice processing preferred.

Responsibilities

• Processing invoices and managing invoice data.
• Verifying invoices for accuracy and resolving discrepancies.
• Maintaining accurate records of invoices and payments.

Skills

Data Entry Proficiency

Attention to Detail

Organizational Skills

Communication Skills

Basic Accounting Knowledge

Computer Skills

Problem-Solving Skills

Education

High school diploma

Tools

SAP

Excel

Outlook

Teams

Job description

Posting Id 2974

Number of Positions 1

Department Corporate and Financial Services

Division Information Technology

Shift 21 hours per week between Monday to Friday

Rate of Pay $33.25 - $37.73 Hourly

Job Length/End Date 1 year

Job Type Temporary Part Time

Posting Type Internal and External

Posting Date 05/05/2025

Application Deadline 05/11/2025

Position Summary

The Information Technology Division is seeking a detail-oriented and motivated individual to join our team as a Financial and Data Entry Clerk. This position manages the processing of invoices, ensuring accuracy and timely payments while maintaining financial records. This role involves data entry, invoice verification, and communication with vendors. Key responsibilities include managing invoice data, verifying invoices, resolving discrepancies, and supporting accounts payable or receivable functions. The ideal candidate will possess strong numerical and organizational skills, be proficient in financial software and tools, have a keen eye for detail and knowledge of purchase orders. In addition, this role will closely collaborate with the Project Analyst to provide comprehensive financial reporting support.

Key Duties and Responsibilities

• Processing Invoices: Submitting invoices by inputting invoice details on the SAP Financial module.
• Invoice Verification: Reviewing and verifying invoices for accuracy and tracking against monthly vendor statements.
• Discrepancy Resolution: Identifying and resolving any discrepancies or issues with invoices, invoice payments, communicating with vendors and/or invoice approvers as needed.
• Record Keeping: Maintaining accurate records of invoices, payments, and related documents (electronic filing).
• Communication: Collaborating with vendors, internal teams (like accounting or finance), and invoice approvers, to address invoice-related inquiries.
• Data Management: Organizing and updating invoice data in the SAP system and excel, ensuring it's accurate and accessible.
• Reporting: Assisting with preparing reports related to invoice processing and payment status.
• Data Entry: Downloading accounting information from SAP system and updating budget and accounting excel sheets.
• Purchase Orders: Coordinating and creating low-value purchase orders for IT Division, tracking and closure of purchaser orders and procured contracts.

Education and Experience

• High school diploma or equivalent; additional financial education or certifications are considered an asset.

Required Skills/Knowledge

• Data Entry Proficiency: Strong typing speed and accuracy, with the ability to input data efficiently and accurately.
• Attention to Detail: Ability to carefully review documents and identify discrepancies.
• Organizational Skills: Maintaining organized records and files.
• Communication Skills: Ability to communicate clearly and professionally with vendors and internal staff.
• Basic Accounting Knowledge: Understanding of basic accounting principles and terms related to invoices and payments.
• Computer Skills: Proficiency with computer software, particularly Excel, Outlook, Teams, and SAP.
• Problem-Solving Skills: Ability to identify and resolve issues with invoices and payments.
• Experience: Prior experience in account payable, invoice processing, or related accounting roles is often preferred, but not always required.

Leadership Competencies

• Builds people and culture
• Cultivates open communication
• Demonstrates personal leadership
• Navigates and leads through complexity and change
• Shapes the future

We thank all candidates for their interest, however, only those under consideration will be contacted.

The City of Richmond Hill is committed to inclusive, barrier-free recruitment and selection processes. If contacted to participate in the recruitment and selection process, please advise Human Resources if you require an accommodation.