Financial Analyst, Funded Programs

Kaizen Lab Inc.; Halifax; On-site; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Complimentary YMCA membership

YMCA at Home access

Three weeks vacation + wellness days

Benefits package + pension

Wellbeing and counselling services

Job summary

Kaizen Lab Inc. in Halifax, Nova Scotia, is hiring a Financial Analyst, Funded Programs, to manage financial administration, analysis, and reporting for government-funded contracts and other funding agreements.

Reporting to the Controller, you will oversee compliance, claims, forecasts, and financial reporting for programs including settlement services, language, employment, childcare, and youth development.

Qualifications

• Bachelor’s degree in Commerce or Business Administration required.
• 2–5 years of accounting, financial analysis, or reporting experience.
• Experience with government-funded or not-for-profit programs is an asset.

Responsibilities

• Contract administration, compliance monitoring, and file maintenance.
• Prepare financial claims, reports, reconciliations, and schedules.
• Budgeting, forecasting, variance analyses, and cash-flow monitoring.
• Provide guidance to managers on contract budgeting and compliance.
• Support audits, funder reviews, and process improvements.

Skills

Excel

Financial analysis

Accounting

Analytical thinking

Budgeting

Education

Bachelor’s degree in Commerce or Business Administration

Tools

Sage/ACCPAC or ERP systems

Job description

Location: Halifax, Nova Scotia
Department: Finance
Position Status: Full-Time,Permanent
Compensation: $60,000 -$70,000 CAD

There ispotential inside all of us – we all have it in us to shine.

Everycharity exists to help solve a problem – our charity exists to help solve manyproblems, from childcare shortages, social isolation, mental health issues,access to wellness, and more. Today, our network is spread across 100+ programlocations in HRM and the province, meeting the most urgent needs of ourcommunities in mental healthsupports, accessible childcare, supporting an increasingimmigrant population, safe spaces for youth to grow and lead, helpingto navigate a precarious labour market, delivering wellnessprogramming for all, and creating community for isolated older adults.

We givepeople the tools, encouragement, and safe space to discover their innerstrength. When they know someone’s in their corner, with unconditional support, they realize they can do more than they thought possible. It’s yoursupport, expertise, and guidance that helps people ignite their full potentialand shape our neighbourhoods into vibrant and healthycommunities.

With usat their side, they can Shine On.

As part of your total compensation:

• Complimentary YMCA membershipto our Health & Fitness facilities

• Access to Y at Home,where you can participate in fitness programs from your ownhome

• Three (3) weeks’vacation entitlement and paid wellness days

• Comprehensive benefits packageand pension

• Complimentary wellbeing andcounselling services

Aboutthe role:

Reporting to the Controller, the FinancialAnalyst, Funded Programs is responsible for the financial administration, analysis, andreporting of contracts and contribution agreements funded by governmentdepartments, agencies, and other funding organizations. The position supports aportfolio of community service programs including settlement services, languageprograms, employment services, childcare, and youth development initiatives.

The Financial Analyst, Funded Programs ensures compliancewith contractual financial terms and conditions by analyzing financialtransactions, preparing claims and forecasts, monitoring contract spending, andmaintaining accurate financial records and documentation. The role worksclosely with program managers, coordinators, and operational leaders to providefinancial guidance and support related to funded programs and serviceagreements.

This position plays a key role in supportingorganizational accountability, financial stewardship, and compliance withfunder requirements through strong analytical skills, attention to detail, andadvanced spreadsheet and financial reporting capabilities.

In this role, you will:

Key Responsibilities

Contract Administration &Compliance

• Review and interpret financial terms and conditions of contracts,contribution agreements, and funding arrangements.
• Monitor financial activity to ensure compliance with funderrequirements, organizational policies, and approved budgets.
• Maintain accurate and up-to-date contract files and supportingdocumentation for active contracts and archived agreements in accordancewith organizational retention requirements.
• Support financial monitoring activities, audits, and funder reviewsby preparing documentation and responding to information requests.
• Liaise with internal program staff and external funding agenciesregarding financial reporting requirements and contract administrationmatters.

Financial Reporting & Claims

• Prepare and submit financial claims, reports, reconciliations, andsupporting schedules in accordance with contract deadlines and fundingrequirements.
• Analyze expenditures and revenue to ensure appropriate coding,eligibility, and compliance with contractual requirements.
• Prepare journal entries and supporting working papers related tocontract revenue recognition, deferred revenue, accruals, and month-endprocesses.
• Track claims submitted, payments received, outstanding receivables,and contract balances.
• Assist with year-end reporting and audit preparation related tofunded programs and contracts.

Budgeting, Forecasting &Analysis

• Prepare and monitor program budgets, forecasts, and varianceanalyses for funded programs and service contracts.
• Monitor contract cash flow and prepare cash flow forecasts tosupport operational and organizational planning.
• Provide financial analysis, recommendations, and reporting tomanagers and coordinators responsible for funded programs.
• Identify financial risks, funding pressures, and variances, andprovide recommendations for corrective action where required.
• Develop and maintain financial tracking tools, spreadsheets, andreporting templates to support operational decision-making.

Collaboration & Support

• Provide financial guidance and training to managers, coordinators,and staff regarding contract compliance, budgeting, claims preparation,and financial procedures.
• Collaborate with Finance team members to support accurate financialreporting and continuous process improvement.
• Support the implementation and maintenance of internal controls andfinancial procedures related to contracts and funding agreements.
• Participate in special projects and perform other related duties asassigned.

Education

• Bachelor’s degree in Commerce or Business Administrationrequired. Major in accountingpreferred or a related discipline.

Experience

• Minimum of 2–5 years of progressive experience in accounting,financial analysis, contract administration, or financial reporting.
• Experience working with government-funded programs, contributionagreements, or not-for-profit organizations considered an asset.
• Experience preparing financial claims, budgets, forecasts, andreconciliations preferred.

Skills & Knowledge

• Strong understanding of accounting principles and financialreporting processes.
• Advanced Microsoft Excel and spreadsheet skills required.
• Strong analytical, organizational, and problem-solving skills.
• High level of accuracy and attention to detail.
• Ability to manage multiple priorities and meet deadlines in aafat-paced environment.
• Effective written and verbal communication skills with the abilityto explain financial information to non-financial staff.
• Proficiency with accounting and financial systems (e.g.,Sage/ACCPAC or similar ERP systems) considered an asset.
• Knowledge of Canadian not-for-profit accounting standards (ASNPO)considered an asset.

Core Competencies

• Accountability and integrity
• Analytical thinking and problem solving
• Communication and collaboration
• Attention to detail
• Customer service orientation
• Adaptability and self-management
• Business and financial acumen
• Results-focused approach

Working Conditions

• Primarily office-based environment.
• Full-time position with occasional additional hours during peakreporting periods to meet deadline.
• Frequent use of computer systems and spreadsheets with prolongedperiods of concentration and attention to detail.

• A Criminal Record Check,Vulnerable Sector Check, and Child Abuse Register Check (less than 6months old), if 18 years of age or older

Please note that background checks are reviewed on an individual basis –offenses, if any, are based on role and Child Safeguarding requirements, andmay not eliminate candidates from employment at our YMCA.

At theYMCA, we are committed to fostering a diverse, inclusive, and equitableworkplace where every team member feels valued, respected, and empowered tobring their full, authentic selves to work. We believe that a variety ofperspectives, backgrounds, and experiences enrich our organization, enabling usto better serve our community and achieve our mission. As an equal opportunityemployer, we welcome applications from individuals of all backgrounds,including Black, Indigenous, People of Colour, racially diverse,2SLGBTQIA+ individuals, gender-diverse people, people with diverse abilities,members of ethnic minorities and faith groups, foreign-born residents, andveterans to apply.

If yourequire accommodation during the hiring process, please inform us in advance toarrange reasonable and appropriate accommodation.