Financial & Administrative Coordinator

University Of Toronto; Toronto; On-site; CAD 70,000 - 91,000; Full time

Job summary

A leading university seeks a Financial & Administrative Coordinator to support the Department of Molecular Genetics. Responsibilities include managing financial transactions, monitoring budgets, and assisting with departmental operations. Candidates should possess strong analytical and organizational skills, as well as advanced proficiency in financial software.

Qualifications

• Minimum three years' finance experience in a university setting.
• Experience processing high volumes of transactions and budget monitoring.
• Proficiency in MS Excel and accounting programs essential.

Responsibilities

• Monitor budgets to ensure expenses stay within limits.
• Process financial and payroll transactions.
• Prepare financial reports and analyze discrepancies.

Skills

Analytical skills

Organizational skills

Problem-solving ability

Interpersonal skills

Education

Advanced College Diploma

Tools

SAP systems

MS Office Suite

Job description

Date Posted: 06/24/2025
Req ID: 43798
Faculty/Division: Temerty Faculty of Medicine
Department: Department of Molecular Genetics
Campus:St. George (Downtown Toronto)
Position Number: #

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Department of Molecular Genetics holds a leadership position in Canada and internationally as a premier venue for biomedical and life sciences research and education. We have over 100 faculty members. Our dynamic community of over 350 graduate students is engaged in M.Sc. and Ph.D. Program in Molecular Genetics. We offer a professional M.Sc. in Genetic Counseling as well as M.H.Sc. in Medical Genomics. Futhermore, the department provides a rigorous undergraduate specialist and major in Molecular Genetics and Microbiology. Our faculty, fellows, and students are highly acclaimed for pioneering phenomenal advances in some of the most exciting areas of modern science with a profound impact on human health.

As Financial & Administrative Coordinator, you will work as part of a dynamic team to support the financial and business operations of our department. You will be responsible for processing financial and payroll transactions, analyzing discrepancies and preparing financial reports to help advance our research goals and objectives. You will additionally support space planning andfacilities management including, supporting logistical details for office/lab renovations. Your extensive financial background combined with your solid organizational, analytical and critical thinking skills will be key to your success in this role.
Your responsibilities will include:

-Monitoring multiple budgets to ensure expenditures remain within budgeted allocations
-Identifying and analyzing data discrepancies and taking necessary actions to correct errors
-Processing financial and payroll transactions
-Monitoring, recording, reconciling and/or reporting on funding accounts for grants and contracts
-Distributing incoming and outgoing mail and deliveries
-Booking rooms and arranging catering
-Determining logistical details required for office/lab renovations and moves including applying established standards to control the distribution of access to designated University spaces
-Troubleshooting routine equipment repairs and maintaining an inventory of furniture and equipment


Essential Qualifications:

-Advanced College Diploma (3 years) or acceptable combination of equivalent experience
-Minimum three years' related finance experience preferably in a university administrative setting
-Demonstrated experience processing high volumes of financial and payroll transactions in a fast-paced environment and balancing multiple, time-sensitive deliverables
-Experience monitoring, recording, reconciling and reporting on funding accounts for grants and contracts
-Experience forecasting and monitoring budgets
-Experience preparing financial reports and spreadsheets and identifying discrepancies
-Experience working with accounting programs and applying accounting principles is essential
-Experience supporting office/lab moves and renovations and troubleshooting equipment repairs
-Advanced proficiency with MS Office Suite, particularly MS Excel and proficiency with SAP systems, including Financial Information System (FIS), Human Resources Information System (HRIS), and Research Information System (RIS), or similar systems
-Well-developed interpersonal skills and excellent communication skills (written and oral)
-Strong numerical, accounting and analytical skills
-Ability to work in a high volume environment that requires multi-tasking on varied duties and to prioritize effectively and work under pressure
-Ability to explain detailed grant funding processes and provide recommendations/course of actions
-Excellent problem-solving ability, organizational and planning skills; and ability to work independently and as a part of a team
-Professionalism, accuracy, attention to detail, flexibility, tact, and ability to maintain confidentiality
-Ability to interpret and apply guidelines and procedures using independent judgement and analysis
-Ability to anticipate demands/pressures of assignments and adapt accordingly to meet critical deadlines
-Demonstrated initiative and resourcefulness

To be successful in this role you will be:

-Communicator
-Diligent
-Intuitive
-Meticulous
-Self-confident


Please note:

-This is a one (1) year term position.


Closing Date: 07/08/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:

USW Pay Band 10 -- $70,844. with an annual step progression to a maximum of $90,595. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit
Recruiter: Sharon Hung

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged , and their lived experience shall be taken into consideration as applicable to the posted position.