Human Resources Administrative Coordinator

Diamond; Toronto; Hybrid; CAD 72,000 - 75,000; Full time

Job summary

A leading company is seeking a detail-oriented HR & Administrative Coordinator to join their dynamic HR team. The role encompasses administrative support for HR functions, full-cycle recruitment, and office management tasks. Ideal candidates should have a solid educational background in HR or Business Administration, with experience in similar roles and proficiency in HRIS systems. This position offers a chance to thrive in a structured environment, fostering both HR initiatives and day-to-day office productivity.

Qualifications

• 1-3 years experience in HR admin or office management.
• Strong knowledge of HR best practices and employment legislation.
• CHRP designation is an asset.

Responsibilities

• Manage administrative support for HR functions.
• Coordinate recruitment and onboarding processes.
• Handle sensitive HR matters with confidentiality.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Education

Post-secondary education in Human Resources or Business Administration

Tools

Microsoft Office Suite

HRIS (Dayforce, BambooHR)

Job description

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We are looking for a highly organized and detail-oriented HR & Administrative Coordinator to join our small but dynamic HR team. This role is heavily administrative and involves a mix of HR support and Office Management responsibilities, including receptionist-style duties.

Reporting directly to the Senior HR Director, the Coordinator will be expected to take direction, follow established processes, and support the Senior Director in executing key HR and office functions efficiently.

As part of a two-person HR team, the Coordinator will play a critical role in keeping HR operations running smoothly while also managing administrative tasks that contribute to an organized and productive office environment. This role is ideal for someone who thrives in a structured setting, enjoys administrative work, and is eager to support both HR initiatives and day-to-day office management needs.

There is a mandatory in-office component on Tuesdays and Wednesdays, with the flexibility to work remotely on other days.

Key Responsibilities :

• Provide strong administrative support for all HR functions, including document management, HRIS updates, and reporting.
• Assist in full-cycle recruitment, including job postings, interview coordination, reference checks, and offer letters.
• Own the onboarding and offboarding process, ensuring smooth transitions for employees.
• Coordinate with IT to ensure timely laptop delivery and system access for new hires, and manage equipment returns during offboarding.
• Administer employee benefits, including enrollments, changes, and terminations, while maintaining accurate records.
• Track employee leave balances and support leave of absence administration (e.g., parental leave, sick leave, accommodations).
• Assist in policy updates and handbook maintenance, ensuring employees have access to the most up-to-date information.
• Act as the first point of contact for employees regarding HR-related inquiries, escalating complex issues to the Senior HR Manager.
• Support performance review processes by organizing materials and tracking completion.
• Maintain digital employee files in compliance with legal and internal retention policies
• Assist with payroll administration and ensuring accurate employee records.
• Coordinate cultural and social programs, supporting employee engagement initiatives.
• Handle sensitive HR matters with professionalism and high confidentiality.
• Perform other duties as requested by upper management.
• Provide executive support to the Agency President, including calendar management, meeting coordination, and administrative assistance as needed.
• Manage front desk / reception-style duties, including greeting visitors, answering calls, ordering office supplies, coordinating deliveries and other requested office related responsibilities.
• Conduct office management duties, such as ordering office supplies, coordinating service providers, and ensuring the office is running smoothly.

Qualifications & Skills :

• 1-3 years of experience in an HR admin role or similar office management position.
• Experience in a Marketing Agency setting is an asset.
• Post-secondary education in Human Resources, Business Administration, or a related field is preferred.
• Strong knowledge of HR best practices, employment legislation, and HR systems (Dayforce and / or BambooHR experience is an asset).
• Familiarity with Employment laws, including ESA, OHSA, and Human Rights Code.
• CHRP designation (or working toward it) is considered an asset but not required.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple administrative tasks effectively.
• Experience in an office management or receptionist-style role is highly desirable.
• Ability to work independently while taking clear direction from the Senior HR Manager.
• Excellent communication skills, both written and verbal.
• High level of professionalism, discretion, and ability to handle confidential information.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and other HR-related software.

This is a fantastic opportunity for an administratively strong HR professional who enjoys structure, organization, and supporting both HR and office functions.

If you are looking to contribute to a growing team in a hands-on and highly administrative role, we encourage you to apply!

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Human Resources

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