Administrative Services Coordinator

SciCan; Toronto; On-site; CAD 60,000 - 90,000; Full time

Job summary

SciCan, a leader in dental and medical equipment, is seeking an Administrative Services Coordinator in Toronto. This role involves managing administrative functions, assisting technical service teams, and providing support to customers. Ideal candidates possess a College Degree and showcase strong organizational and communication skills. Join a dynamic team dedicated to excellence in service.

Benefits

Competitive compensation

Comprehensive Benefit & Pension program

Continuing education reimbursement program

Fun & Positive team environment

Subsidized cafeteria

Wellness programs

Free parking

Qualifications

• Experience providing administrative support to technicians and customers.
• Fluent in English and proficient in French is a plus.
• Strong communication and problem-solving skills required.

Responsibilities

• Receive and process customer requests for technical service and maintenance.
• Assist customers via telephone in both English and French.
• Track repairs and ensure timely completion of services.

Skills

Communication

Problem Solving

Organizing

Attention to Detail

Education

College Degree or equivalent experience & skills

Job description

Direct message the job poster from SciCan

SciCan is a market leader in the manufacture and distribution of dental and medical equipment. SciCan's manufactured sterilization and disinfection equipment is sold in over 80 countries, worldwide. SciCan is located in Toronto near the intersection of Highways 401 and 404 (Don Mills and York Mills). It is accessible by public transportation.

We currently have an opening for a Administrative Services Coordinator for our Technical Service Department. This position is responsible for administration functions , accepting and processing customer request for technical service and maintenance, for logging, assigning, and documenting all repairs, for dental dealers and other customers and for ensuring the timely processing of these repairs. Based on the guidelines provided by the Technical Service Manager, the Administrative Services Coordinator reviews and adjusts repair estimates created by the Technical Service Team, decides on their release to customers, and follows up on timely approval. The position also provides guidance and support to the Technical Service team, initiates and implements process improvements and helps with the organization of Technical Service Training and other events.

The Administrative Services Coordinator also answers incoming customer calls in English and French and provides information on products, product availability and pricing, repair, and order status etc.

Core Competencies:

· excellent oral and written communication skills

· proficiency in English, both verbal and written

· French language an asset

· excellent listening and understanding skills

· experience troubleshooting customer inquiries/problems

· strong organizing skills – work schedule, documentation, follow-ups

· attention to detail

· strong problem solving/decision making ability

· team player

Job Duties & Responsibilities:

· Administration services - Receive and accept requests from customers to technical service and/or maintenance, log calls, create RGAs and work orders and assign technicians for in-house and field repairs based on their technical expertise and availability.

· Answer the technical and Customer Service telephone lines in English and French and assist customers with part numbers, simple service solutions, repair and order status and other inquiries they may have raised

· Acquire PO and proper documentation for all installations, repair and maintenance jobs while tracking and ensuring their timely completion.

· Track in-house repairs and follow up on their timely completion

· Based on guidelines provided by the Technical Service Manager, review, adjust and release repair estimates to customers and follow up on their approval.

· Ensure that service reports created by the technicians are accurate and complete

· Prepare the customer advice note and shipping note

· Follow up on part shortages with the Materials Department and /or Production

· Act as liaison to our customers and work to resolve and/or address their concerns within Technical Service and other departments

· Document customer complaints and resolve when possible. Escalate and provide detailed updates to management when necessary

· In accordance with guidelines, provide and track loaner equipment and follow up on timely return

· Monitor the returned goods inventory and publish availability of refurbished equipment to the Sales and Customer Service teams

· Select equipment for refurbishment and coordinate refurbishment process between Technical Service and Production

· Provide guidance and support to the Technical Service Team

· Initiate and implement process improvements

· Help with the organization of Technical Service and other events

· Comply with the SciCan internal policy regarding safety in the workplace and use necessary protecting devices

Requirements:

· College Degree or equivalent experience & skills

Experience providing administrative support to technicians, customers and being the liaison between the two.

Additional Information

We offer :Competitive compensation, comprehensive Benefit & Pension program, continuing education reimbursement program, Fun & Positive team environment, a subsidized cafeteria, wellness programs, and free parking to name a few. You may learn more about SciCan business and products by visiting our website at www.scican.com.

We thank all candidates for their interest in SciCan. Candidates that meet the above requirements will be contacted for an interview. No phone calls please.

By applying and submitting your resume to our job posting, candidate acknowledges and confirms that the submitted resume is true and that the candidate is able to provide evidence of academic achievement or other information as required.

SciCan strongly believes that diversity in the workplace is essential to our success. We are committed to providing equal opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, disability, gender identity and we are committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Customer Service, and Training

• Industries

  Medical Equipment Manufacturing

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