Finance Applications Coordinator - Accounts Payable

Vancouver Island Health Authority; Oak Bay; On-site; CAD 76,000 - 109,000; Full time

Job summary

Vancouver Island Health Authority (Island Health) seeks a Finance Applications Coordinator for Accounts Payable, supporting multi-site operations across Nanaimo and Victoria. You will maintain AP and procurement systems, set up application tables, and assist with upgrades, ensuring data integrity and timely reporting.

The role requires a Bachelor's in Business Administration and 5+ years in related information systems, with strong knowledge of materiel management and EDMS, plus excellent

Qualifications

• Institutional requirements include a Bachelor's degree in Business Administration and 5+ years of related experience.
• Experience with materiel management, finance or EDMS is preferred.
• Knowledge of contract law, purchasing systems, inventory and supply chain concepts.

Responsibilities

• Support Materiel Management and AP systems and integration.
• Set up and maintain application tables and dictionaries.
• Lead upgrades and migrations of related applications.
• Ensure data integrity and timely reports and transfers.
• Develop policies for business systems supporting new/updated applications.

Skills

Materiel Management

Finance knowledge

Electronic Document Management

Contract law

Automated purchasing systems

Inventory control

E-business / e-commerce

Administrative writing

MS Office

Teamwork

Independent work

Negotiation skills

Problem solving

Education

Bachelor's degree in Business Administration

Tools

MS Office

Job description

Finance Applications Coordinator - Accounts Payable - (234639)

NER Finance & Payroll (NER) - Nanaimo, BC V9S 3Y3 CA
Royal Jubilee Hospital (RJH) - Victoria, BC V8R 1J8 CA
To Be Determined - To Be Determined, BC V8R 1J8 CA (Primary)

Work Area (FBA Only)

Multi-Site

No

Travel Requirement

Travel between multiple sites may be required

Shift Start Time/End Time

8:00 - 16:00

Days Off

Vacancy Type

Regular FT

Salary Range (Hourly Rate)

$39.03 - $56.11

Paid FTE

1.0

Worked BI-WEEKLY HOURS

75

Planned Start Date

Sep. 21 2026

Approximate End Date (For Temporary Assignments ONLY)

Pending Return of Incumbent

CRC required? (employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check)

No

Job Description

In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Manager, Accounts Payable, the Finance Applications Coordinator-Accounts Payable is expected to fully support Island Health's Materiel Management systems, the linkage to the Accounts Payable systems, and the Procurement Card program. The Application Coordinator sets up and maintains all application tables and dictionaries associated with the applications and will also be a key resource on behalf of new initiatives such as upgrades and migrations of these systems and related training. The Application Coordinator ensures the integrity and consistency of the information reports and ensures the timely generation of reports and data transfers. The Application Coordinator develops, recommends and implements policies and procedures pertaining to the business systems required to support the implementation of a new or updated systems application.

QUALIFICATIONS:

Education, Training And Experience

A level of education, training and experience equivalent to a Bachelor's degree in Business Administration and successful completion of a recognized Information Systems program with a minimum five (5) years' recent related experience.

Skills And Abilities

• Experience in Materiel Management, Finance and/or Electronic Document Management considered an asset.
• Demonstrated knowledge of contract law, automated purchasing systems, inventory control methods, product distribution and supply chain management, e-business application and e-commerce, electronic document management and electronic document distribution, and general accounting principles.
• Ability to communicate effectively both verbally and in writing.
• Ability to use personal computer and use MS office suite of programs.
• Ability to establish and maintain cooperative working relationships with all levels of staff, external agencies and business community.
• Ability to organize workload and work independently.
• Ability to apply a strong sense of teamwork and principles of team building.
• Ability to demonstrate good decision making /problem solving.
• Ability to demonstrate strong negotiation skills.
• Ability to work under pressure and deal with short time frames.
• Demonstrated proficiency with Advanced Medical Systems and Meditech Material Management Systems.

BC’s health system is in the process of transformation. As part of the planned changes, certain IM/IT, Finance, and Supply Chain roles are expected to be in scope for transition to a new provincial shared services organization, BC Shared Health Services. Candidates applying to positions in these areas should be aware that, while the role is currently employed by the Health Authority, it may transition to BC Shared Health Services as part of the first or subsequent implementation phases. The intent of this transition is to support continuity of employment however, details regarding timing, process, and any impacts to employment arrangements will be confirmed as planning progresses. Providing this information at the recruitment stage is intended to ensure transparency about the broader system changes underway and to support informed decision-making by candidates.The salary range for this position is $76,111 (min) to $95,138 (midpoint) to $109,409 (max) per annum (based on 1 FTE). Salary placement is between min and midpoint, based on experience, qualifications, and internal equity.