Administrative Assistant II | Business Operations & Finance

Kibbi Technologies Inc.; Kelowna; On-site; CAD 58,000 - 77,000; Full time

Benefits offered by this job

Competitive salary and an attractive‑‑

Career Growth

Employer paid training/education

Employer paid vacation (per collective

Employer paid insurance premiums

Extended Health & Dental coverage

Municipal Pension Plan

Balanced lifestyle

Job summary

Kibbi Technologies Inc. seeks a detail-oriented Administrative Assistant reporting to the Executive Director, Finance, to support strategic and operational priorities of the Finance portfolio in a fast-paced healthcare environment.

The ideal candidate will demonstrate discretion, strong written and verbal communication, and advanced skills in spreadsheets and reporting tools, producing high-quality financial documentation and reports while coordinating cross-departmental work with executives,

Qualifications

• Diploma and graduation from a recognized secretarial program.
• Five years of related experience including experience with various computer software programs.
• Or an equivalent combination of education, training, and experience.
• Ability to type 50 wpm and prepare professional letters and reports.

Responsibilities

• Coordinate workflow and priorities within Finance Administration.
• Prepare confidential correspondence for signature and routine/non-routine documents.
• Create complex reports and presentations and data entry for management review.
• Maintain confidentiality of all information related to client care, operations, and finance.
• Support cross-departmental communication to ensure aligned priorities.

Skills

Effective communicator

Written communication

Organizational skills

Ability to work independently

Typing 50 wpm

Data entry

Web-based research

Discretion and confidentiality

Financial/documentation preparation

Education

Secretarial diploma

5 years related experience

Equivalent education/experience

Tools

Spreadsheets

Word processing

Reporting software

Data management systems

Job description

The Administrative Assistant reports to the Executive Director, Finance, and plays a key support role in advancing both the strategic and operational priorities of the Finance portfolio. We are seeking a detail-oriented, knowledgeable, and highly skilled professional who takes pride in their work and contributes meaningfully in a fast-paced environment. The ideal candidate demonstrates sound judgment, discretion, and integrity when handling sensitive and confidential information, while acting as a central communication link to keep the department informed and aligned.

This role requires strong analytical and problem-solving abilities, with the capacity to manage competing priorities, coordinate complex workflows, and anticipate operational needs. The successful candidate is an effective communicator with advanced writing and presentation skills, able to produce high-quality reports, correspondence, and financial documentation with accuracy and clarity. A proactive, collaborative approach is essential, along with strong technical proficiency in spreadsheets, reporting tools, and administrative systems. Experience working with a wide range of internal and external partners, including executives, directors, managers, and staff is critical to supporting coordinated operations, facilitating cross-departmental communication, and maintaining consistent processes that enable program success.

The successful candidate is adaptable, resourceful, and committed to supporting efficient operations, sound financial practices, and a positive, professional team environment within a healthcare setting.

What we offer:

• Competitive salary and an attractive remuneration package
• Career Growth
• Employer paid training/education
• Employer paid vacation (per collective agreement)
• Employer paid insurance premiums
• Extended Health & Dental coverage
• Contribution to Municipal Pension Plan
• Balanced lifestyle

Salary Range:

Salary range for the position is $58,494 to $76,773. Interior Health establishes salaries within the minimum and maximum of the salary range based on consideration of the qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

What will you work on?

The Administrative Assistant II works in a team environment to provide confidential complex administrative support functions. The Administrative Assistant II serves as a vital linkage and communication source to keep the department informed and aligned to its priorities.

Some responsibilities include:

coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; designing and creating routine & non-routine correspondence, responding to a variety of sensitive internal and external inquiries, generating complex and detailed reports and presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; maintaining the integrity and confidentiality of all information which flows through, and is processed for management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs in setting a positive, collaborative, efficient tone for the department.

Qualifications

Education, Training, and Experience:

• Diploma and graduation from a recognized secretarial program.
• Five years of recent, related experience including experience working with various computer software programs.
• Or an equivalent combination of education, training, and experience.

Skills and Abilities:

• Ability to communicate effectively, both verbally and in writing.
• Ability to deal with others effectively.
• Ability to organize workload and set priorities.
• Ability to work without supervision.
• Ability to type 50 wpm and set up letters, reports, etc. in a professional format.
• Knowledge of applicable computer hardware and software programs and ability to perform web-based searches.
• Ability to operate related equipment.
• Physical ability to perform the duties of the position.

Interior Health is committed to diversity, equity, and inclusion and to creating an environment free from discrimination. Our goal is to cultivate a workforce rich in culture, experience, and knowledge to enable us to provide high quality, accessible and culturally safe health services to everyone in the Interior Health region. We are committed to addressing existing inequities and barriers to achieving a diverse workforce, one that is representative of the communities we serve. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently marginalized groups.

COMPETITION #: 02373973

EMPLOYEE TYPE: PERMANENT FULL TIME

BARGAINING UNIT: NON-CONTRACT

FACILITY: KELOWNA CHSC

LOCATION: Kelowna

DEPARTMENT: IH ED FINANCE GENERAL

REPORTS TO: EXECUTIVE DIRECTOR

CLOSE DATE: OPEN UNTIL FILLED