Coordinator, Governance

Vancouver Island Health Authority; Oak Bay; On-site; CAD 62,000 - 89,000; Full time

Job summary

Vancouver Island Health Authority is seeking a Governance Coordinator to support the Governance System and its secretariat functions. You will coordinate processes, manage information flow and draft reports to strengthen governance across Island Health.

Reporting to the Director, you will identify improvements to administrative and secretariat activities while coordinating with multiple sites. Some travel between sites may be required to fulfill operational responsibilities.

Qualifications

• Bachelor's degree and three years in a large complex organization or equivalent.
• Experience coordinating governance or administrative functions.
• Strong writing, editing and reporting abilities.

Responsibilities

• Coordinate governance processes and secretariat functions for Island Health.
• Manage information flow, dissemination of information and reports.
• Draft reports and identify process improvements for admin and secretariat work.
• Travel between sites may be required and transportation arrangements must meet needs.

Skills

Coordination

Administration

Project management

Written & oral communication

Interpersonal skills

Organization

Education

Bachelor's degree in Commerce, Business Administration, Statistics, Public Administration, Health Information Science or Human Resources Management

Tools

Excel

JIRA

MS Project

Job description

Work Area (FBA Only)

Multi-Site

No

Travel Requirement

Travel between multiple sites may be required

Shift Start Time/End Time

0800-1600

Days Off

Vacancy Type

Regular FT

Salary Range (Hourly Rate)

$32.56 - $46.80

Paid FTE

1.0

Worked BI-WEEKLY HOURS

75

Planned Start Date

Sep. 8 2026

Approximate End Date (For Temporary Assignments ONLY)

Pending Return of Incumbent

CRC required? (employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check)

No

Job Description

In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Director or designate, the Coordinator, Governance coordinates the processes, information flow, secretariat and strategic functions of the Governance System for Island Health. The Coordinator, Governance is responsible for all administrative activities related to the functioning of the Governance structures which includes, but is not limited to, operationalizing the secretariat functions, the integration and dissemination of information, drafting reports and the identification and coordination of process improvements to the administrative and secretariat functions.

Travel may be a requirement of this position. Transportation arrangements must meet the operational requirements of Island Health in accordance with the service assignment and may require the use of a personal vehicle.

QUALIFICATIONS:

Education, Training And Experience

A level of education, training and experience equivalent to a Bachelor's degree in Commerce, Business Administration, Statistics, Public Administration, Health Information Science or Human Resources Management and three (3) years' experience working within a large complex organization, or equivalent level of experience and training. Valid Class 5 B.C. Driver's License.

Skills And Abilities

• Demonstrated success in a coordination or administrator role.
• Detailed knowledge of project management principles and methodologies.
• Demonstrated technical skills in software such as Excel, JIRA, MS Project and other tools.
• Proven ability to track, coordinate and identify issues as they affect initiatives and plans.
• Proven ability to write, analyze and edit initiative plans and reports.
• Excellent written and oral communication skills coupled with the ability to write or edit high quality business documents.
• Excellent interpersonal skills, flexibility, and the ability to adapt.
• Strong organization and administrative skills.
• Physical ability to perform the duties of the role.

This role will be working with the EHR governance team. The salary range for this position is $62,239 (min) to $77,799(midpoint) to $89,469 (max) per annum (based on 1 FTE). Salary placement is between min and midpoint, based on experience, qualifications, and internal equity.