Finance Administrative Assistant

Metrie; Vancouver; On-site; CAD 55,000 - 60,000; Full time

Job summary

Join a well-established leader in the interior millwork industry as a Finance Administrative Assistant. This role is crucial for supporting the Finance and Corporate Shared Services functions, allowing you to showcase your exceptional organizational skills and attention to detail. You'll be an integral part of a team that values contributions and fosters a culture of learning and inclusivity. With a competitive pay range and benefits, this position offers a fantastic opportunity to grow within a family-owned company that has been a staple in the industry for nearly a century. If you thrive in a dynamic environment and are passionate about providing excellent service, this is the perfect role for you.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

RRSP and DPSP Programs

Competitive Pay

Career Growth Opportunities

Qualifications

• Experience in a fast-paced administrative role is essential.
• Strong organizational skills and attention to detail are crucial.

Responsibilities

• Support CFO and CIO with calendar management and travel bookings.
• Maintain files for property leases and assist with tax filings.

Skills

Administrative Support

Calendar Management

Customer Service

Attention to Detail

Communication Skills

Problem-Solving

Education

High School Diploma

Relevant Administrative Certification

Tools

Concur

DocuSign

Microsoft Office Suite

Job description

Who We Are:

North America’s largest manufacturer and distributor of interior millwork producing and selling interior finishings. We have been steadily growing our footprint and industry leadership for nearly 100 years. Established in 1926, still owned by the founding family, we continue to have the same focus on product excellence and a superior customer experience. We help people transform houses into homes. You’ve probably seen our products in the media featured on tv shows and magazines such as HGTV, Style At Home and House & Home, or by one of our Instagram influencers.

Why should you work for Metrie? With us, you’re more than just a number. We work hard to create a home for our Metrie family where you are empowered to be your best every day. Your contributions matter to us! We take pride in our culture of learning, ownership, and one team, and are committed to cultivating a diverse and inclusive workplace for everyone.

Watch this video to see why our employees feel like they truly belong here: (1603) Feels like a Family - YouTube

What You’ll Do:

The Finance Administrative Assistant is a key role that enables our Finance and Head Office Corporate Shared Services functions to achieve business success through performing an array of administrative duties, as outlined below. The successful individual in this role will be highly motivated, have strong attention to detail, and pride themselves on providing exceptional service to internal and external stakeholders. Superior organizational skills in addition to an ability to handle the workload in a friendly and professional manner are keys to success in this role.

Key Responsibilities:

1. Support the CFO and CIO with proactive calendar management and meeting set-up.
2. Assist the CFO and CIO with travel bookings and expense management in Concur.
3. Coordinate items requiring CFO signature (DocuSign/Inked/Notary).
4. Support the Finance Leadership Team as determined by the CFO.
5. Serve as the primary contact for the company’s travel services provider, Egencia. Resolve internal inquiries and work with our Egencia representative to resolve issues as they arise.
6. Maintain files for all property leases, including renewals, amendments, terminations, etc., and all equipment leases.
7. Support the administration of federal, state, and local tax filings, business licenses, and other regulatory requirements, as directed by the Tax team.
8. Support subsidiary corporate governance filings and reports, as directed by the CFO.
9. Support quarterly reporting to the Audit Committee and Board of Directors, including meeting management with internal and external parties.
10. Hold the corporate credit card, standardize and maintain the process for Finance-related payment requests, and track card usage.
11. Organize Finance Team events and meetings.
12. Act as the primary point of contact for P&C regarding Finance Team new hires.
13. Oversee postage machine contract, log postage funds and consumable purchases.
14. Prepare Finance letter/parcel mailings.

In addition, the Finance Administrative Assistant will have the following general office administration duties:

Cover Corporate Administrator core duties, including reception coverage, during breaks/sick days/vacation, as directed by the Executive Assistant.

Who You Are:

We would love to hear from you if you have:

1. Experience as an administrative assistant in a large, fast-paced environment.
2. Ability to communicate clearly and effectively verbally and in writing.
3. Ability to proactively manage work by effectively anticipating priorities and potential deliverables based on developing knowledge of the business.
4. Customer-focused approach to dealing with internal and external stakeholders.
5. Adherence to organization's security and confidentiality policies, maintaining discretion at all times.
6. Strong attention to detail and problem-solving skills.
7. Ability to work independently and collaborate as part of a team.

What you’ll enjoy:

1. Competitive pay range
2. Working for a well-established leader in the industry
3. Benefits: health, dental and vision
4. RRSP and DPSP programs

In adherence to the principle of pay transparency, we are pleased to disclose the base pay for this full-time position at Metrie. The base pay range for this role is set at CAD $55,000.00−$60,000.00. It is important to note that this position may also qualify for discretionary bonuses or commission payments. The specific base pay within the range will be contingent upon an individual's skills, qualifications, experience, and geographical location. Furthermore, it is essential to highlight that our remuneration ranges are established based on the role, level, and location. Please note that the actual pay may vary and can be higher or lower than the posted range based on these factors.

Metrie embraces diversity and is committed to creating an inclusive environment where all team members and customers belong. We are an equal opportunity employer and welcome all qualified applicants. If you require accommodation at any time throughout the recruitment process, please contact our Human Resources team.

Metrie conducts pre-employment screening including but not limited to background checks and references for all final candidates. All applications will be independently reviewed.