Field Administrator

Tourmaline Oil Corp; Town of Hinton; On-site; CAD 42,000 - 62,000; Full time

Job summary

Tourmaline Oil Corp. in Hinton is seeking a Field Administrator to support field operations, Foremen, Superintendents and Operators. You will handle invoices, coding, and data entry, ensuring accuracy and timely processing.

The role also covers onboarding/offboarding of contractors, reception coverage, filing, supply management, and general administrative duties, requiring strong organizational skills and the ability to work independently.

Qualifications

• High school diploma or equivalent; post-secondary education in Office Administration or a related field is considered an asset.
• Previous administrative experience, preferably in the oil and gas industry.
• Experience with Enverus (OpenInvoice) or similar invoicing systems is preferred.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong organizational and time management skills, with the ability to prioritize competing demands.
• Excellent attention to detail, accuracy, and problem-solving abilities.
• Ability to work independently, take initiative, and seek clarification when needed.
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative support to field operations personnel, including Foremen, Superintendents, and Operators.
• Review, code, and process invoices in OpenInvoice, ensuring accuracy, proper cost allocations, and timely processing.
• Maintain invoice upload templates, operational spreadsheets, and contractor records.
• Assist with contractor onboarding, offboarding, and maintaining required documentation.
• Communicate with field personnel, vendors, and internal departments to resolve invoice discrepancies and administrative inquiries.
• Provide reception coverage and support as required, including greeting visitors, answering phones, and coordinating shipping and receiving.
• Assist with office supply management, ordering, and general office operations.
• Maintain accurate records and organized electronic filing systems.
• Identify discrepancies, troubleshoot issues, and follow up on outstanding items.
• Assist with additional administrative duties and operational projects as required.

Skills

Communication

Organizational skills

Time management

Attention to detail

Education

High school diploma

Tools

Enverus/OpenInvoice

Microsoft Office (Excel, Word, Outlook)

Job description

Tourmaline Oil Corp. is a Canadian senior crude oil and natural gas exploration and production company. We are focused on long-term growth through an active exploration, development, production and acquisition program in the Western Canadian Sedimentary Basin.

We are currently looking for a Field Administrator to join our Hinton team.

This position will be responsible for the following:

Key Responsibilities

• Provide administrative support to field operations personnel, including Foremen, Superintendents, and Operators.


• Review, code, and process invoices in OpenInvoice, ensuring accuracy, proper cost allocations, and timely processing.


• Maintain invoice upload templates, operational spreadsheets, and contractor records.


• Assist with contractor onboarding, offboarding, and maintaining required documentation.


• Communicate with field personnel, vendors, and internal departments to resolve invoice discrepancies and administrative inquiries.


• Provide reception coverage and support as required, including greeting visitors, answering phones, and coordinating shipping and receiving.


• Assist with office supply management, ordering, and general office operations.


• Maintain accurate records and organized electronic filing systems.


• Identify discrepancies, troubleshoot issues, and follow up on outstanding items.


• Assist with additional administrative duties and operational projects as required.

Qualifications

• High school diploma or equivalent; post-secondary education in Office Administration or a related field is considered an asset.


• Previous administrative experience, preferably in the oil and gas industry.


• Experience with Enverus (OpenInvoice) or similar invoicing systems is preferred.


• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.


• Strong organizational and time management skills, with the ability to prioritize competing demands.


• Excellent attention to detail, accuracy, and problem-solving abilities.


• Ability to work independently, take initiative, and seek clarification when needed.


• Strong written and verbal communication skills.