Administrative Assistant

PTW Energy Services; Town of Hinton; Vor Ort; CAD 45.000 - 60.000; Vollzeit

Zusammenfassung

PTW Energy Services in Hinton, Alberta, is seeking an Administrative Assistant to support the Hinton Business Unit. This full-time, in-office role covers administrative, accounting, project coordination, and payroll support functions.

Responsibilities include AR/AP processing, WIP reporting, job costing, PO entry, vendor pricing updates, SDG project entries, payroll data entry, and office coordination. Strong MS Office skills and 5+ years of experience are expected.

Qualifikationen

• Minimum five years of administrative experience.
• Post-secondary education is an asset.
• Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent time-management and ability to multi-task in a fast-paced environment.
• Payroll knowledge or experience is a plus.
• Professional demeanor with a customer-service focus.
• Exceptional attention to detail and organizational skills.

Aufgaben

• Process Accounts Receivable and Accounts Payable for the business unit.
• Prepare Work in Progress (WIP) reports and accruals.
• Complete job costing and stock transfers; enter purchase orders.
• Track supplier backorders and credits; update PO/estimate templates.
• Enter projects into SDG software and perform payroll data entry.
• Order office supplies and manage office logistics.
• Maintain safety records and project documentation; prepare routine correspondence.

Kenntnisse

Administrative experience

Time management

Communication skills

Attention to detail

Payroll knowledge

Professional demeanor

Ausbildung

Post-secondary education

Tools

Microsoft Office Suite

Jobbeschreibung

Administrative Assistant

Location: Hinton, Alberta

Full-time in-office

Position Description

PTW Energy Services is hiring an Administrative Assistant to support our Hinton Business Unit. This position is responsible for a variety of administrative, accounting, project coordination, and payroll support functions, including:

• Processing Accounts Receivable and Accounts Payable (AR/AP) for the business unit.
• Preparing Work in Progress (WIP) reports and accruals.
• Completing job costing and stock transfers.
• Entering and maintaining purchase orders.
• Tracking supplier backorders and credits.
• Updating purchase order and estimate templates to reflect vendor pricing changes.
• Entering projects into SDG, our industry-specific software.
• Performing payroll data entry functions.
• Ordering office supplies for the business unit.
• Creating, distributing, and tracking Internal Transfer of Funds (ITF) documentation and ensuring all applicable ITFs are signed before month-end.
• Maintaining accurate employee safety records on a regular basis.
• Preparing project binders and maintaining project documentation.
• Maintaining business unit records and compiling statistical reports within the accounting system.
• Preparing routine correspondence as directed by the Business Unit Manager.
• Providing reception support as required.
• Complying with PTW's Health and Safety Manual, company procedures, and applicable Occupational Health and Safety regulations.

Requirements

• Minimum of five years of experience in an administrative role.
• Post-secondary education is considered an asset.
• Advanced proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
• Knowledge of professional business communication, including letters, memoranda, meeting minutes, and reports.
• Excellent time-management skills, with the ability to prioritize and manage multiple tasks in a fast-paced environment.
• Previous experience with basic accounting functions is considered an asset.
• Strong written and verbal communication skills.
• Professional demeanour with a customer-service-oriented approach.
• Exceptional attention to detail and strong organizational skills.

A Rewarding and Inclusive Place to Work

Shaped by our core values of Passion, Care, and Excellence, PTW Energy Services takes pride in fostering a positive and supportive work environment. We are committed to the growth and success of our team members and offer opportunities for learning, development, and career advancement.

We strive to be an employer of choice through programs that recognize and empower employees who demonstrate our values, including our Quarterly Employee Appreciation Awards and Safety Rewards Programs.

PTW is an equal opportunity employer committed to providing accommodations for people with disabilities throughout the hiring process. Accommodations are available upon request for qualified candidates at every stage of recruitment.

To learn more about us, please visit www.ptwenergy.com.

OUR VALUES GROUND US: CARE | EXCELLENCE | PASSION