Facility Coordinator

Jones Lang LaSalle Incorporated; Toronto; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Toronto is seeking a Facilities Coordinator to support day-to-day workplace operations in a hybrid office environment.

You will handle mail room activities, office setup, inventory, vendor coordination, and administrative tasks while helping maintain a clean, safe, and welcoming workspace for employees and visitors. This role emphasizes organization, reliable service, and proactive problem-solving to support a productive workday.

Qualifications

• High school diploma or equivalent required; post-secondary education preferred.
• 1–3 years of experience in facilities coordination, office services, mail room operations, or administrative support.
• Experience in a corporate office environment preferred.
• Familiarity with mail and shipping processes and general office operations.
• Proficiency with Microsoft Office applications.

Responsibilities

• Manage mail room operations, courier services, and package distribution.
• Coordinate shipping and receiving activities, including tracking and delivery support.
• Maintain mail room organization, inventory, and operational standards.
• Liaise with courier vendors and building management regarding deliveries and logistics.
• Assist with office, meeting room, and event space setups and reconfigurations.
• Support daily office walkthroughs to ensure workplace standards are maintained.
• Coordinate minor facilities requests and escalate maintenance issues as needed.
• Assist with furniture moves, supply replenishment, and workspace readiness activities.
• Provide general administrative support to the facilities or workplace team.
• Assist with invoice processing, purchase orders, and vendor coordination.
• Maintain facilities records, logs, and operational documentation.
• Support scheduling and coordination for workplace initiatives and projects.
• Serve as a point of contact for employee facilities-related requests.
• Help maintain a clean, organized, and professional office environment.
• Support employee and visitor experience initiatives as needed.

Skills

Organizational skills

Customer service

Multitasking

Communication

Teamwork

Education

High school diploma

Post-secondary education preferred

Tools

Microsoft Office

Job description

JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.Facilities Coordinator – TorontoPosition SummaryThe Facilities Coordinator provides operational and administrative support for the day-to-day workplace and facilities functions within a Toronto office environment. This hybrid role is primarily responsible for supporting mail room operations, office and meeting space setup activities, and general facilities coordination tasks while assisting with administrative support as needed.The ideal candidate is organized, service-oriented, adaptable, and comfortable working in a fast-paced office environment with a variety of responsibilities.Key ResponsibilitiesMail Room OperationsManage incoming and outgoing mail, courier services, and package distribution.Coordinate shipping and receiving activities, including tracking and delivery support.Maintain mail room organization, inventory, and operational standards.Liaise with courier vendors and building management regarding deliveries and logistics.Facilities and Floor SupportAssist with office, meeting room, and event space setups and reconfigurations.Support daily office walkthroughs to ensure workplace standards are maintained.Coordinate minor facilities requests and escalate maintenance issues as needed.Assist with furniture moves, supply replenishment, and workspace readiness activities.Administrative SupportProvide general administrative support to the facilities or workplace team.Assist with invoice processing, purchase orders, and vendor coordination.Maintain facilities records, logs, and operational documentation.Support scheduling and coordination for workplace initiatives and projects.Workplace ExperienceServe as a point of contact for employee facilities-related requests.Help maintain a clean, organized, and professional office environment.Support employee and visitor experience initiatives as needed.Health, Safety, and ComplianceSupport workplace safety procedures and emergency preparedness activities.Assist with maintaining compliance with office and building policies.Report safety or operational concerns promptly.QualificationsHigh school diploma or equivalent required; post-secondary education preferred.1–3 years of experience in facilities coordination, office services, mail room operations, or administrative support.Experience in a corporate office environment preferred.Familiarity with mail and shipping processes and general office operations.Proficiency with Microsoft Office applications.Skills and CompetenciesStrong organizational and multitasking skillsExcellent customer service and communication abilitiesAbility to prioritize and manage changing daily responsibilitiesStrong attention to detail and reliabilityTeam-oriented with a proactive approach to problem-solvingAbility to perform light physical tasks related to mail handling and office setupWorking ConditionsStandard work schedule is Monday through Friday during regular business hours.Hybrid role based in Toronto with regular onsite presence required to support office operations.Position may require lifting, moving packages, and supporting office setup activities.Occasional after-hours support may be required for office events or operational needs.Preferred AttributesExperience supporting workplace or facilities operations in a corporate environment.Strong interpersonal skills and a customer-focused mindset.Ability to work effectively in a dynamic and collaborative workplace environment.If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.About JLL –We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.