Assistant Facility Manager

Socket.dev; Toronto; On-site; CAD 63,000 - 74,000; Full time

Job summary

JLL is seeking an Assistant Facilities Manager for our Toronto office. You will support day-to-day facilities operations, coordinate maintenance, and assist with workplace projects to ensure a safe, well-maintained environment.

The ideal candidate is highly organized, customer-service oriented, and capable of handling multiple priorities in a fast-paced office setting. On-site role with occasional travel may apply.

Qualifications

• Bachelor’s degree or diploma in Facilities Management, Business Administration, or related field preferred.
• 3–5 years of facilities coordination or facilities management experience.
• Experience supporting corporate office environments preferred.

Responsibilities

• Assist daily facilities operations for the Toronto office.
• Coordinate maintenance requests and follow through to resolution.
• Support health, safety, and compliance activities.

Skills

Organizational skills

Customer service

Communication

Time management

Multitasking

Education

Bachelor’s degree in Facilities Management

Tools

MS Office

FM systems

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Assistant Facilities Manager – Toronto

Position Summary

The Assistant Facilities Manager supports the day-to-day facilities operations for a corporate office location in Toronto while assisting with select projects and operational support for additional local offices as needed. This role partners closely with the Facilities Manager and key stakeholders to help ensure a safe, efficient, and well-maintained workplace environment.

The ideal candidate is highly organized, customer-service-oriented, and capable of managing multiple priorities in a fast-paced office environment.

Key Responsibilities

Facilities Operations

• Support daily facilities operations for the assigned Toronto office location.
• Coordinate maintenance requests and follow through to resolution.
• Assist in managing preventive and corrective maintenance programs.
• Monitor workplace conditions to ensure cleanliness, safety, and operational efficiency.
• Support office moves, furniture reconfigurations, and workplace projects.

Vendor and Service Coordination

• Coordinate with vendors and service providers including janitorial, maintenance, and security teams.
• Monitor vendor performance and elevate issues when necessary.
• Assist with service scheduling, work orders, and invoice processing.

Workplace Experience and Customer Service

• Serve as a point of contact for employees regarding facilities-related requests and concerns.
• Support workplace initiatives and employee experience programs.
• Help maintain a professional and welcoming office environment.

Health, Safety, and Compliance

• Assist with health and safety inspections and compliance activities.
• Support emergency preparedness procedures and building safety programs.
• Maintain accurate facilities documentation and records.

Administrative and Reporting Support

• Assist with budget tracking, purchase orders, and invoice reconciliation.
• Maintain facilities reports, maintenance logs, and operational documentation.
• Support reporting on key operational metrics and service levels.

Stretch Assignments and Project Support

• Provide operational support and project assistance for other local office locations as assigned.
• Participate in facilities improvement initiatives and special projects across the local portfolio.

Qualifications

• Bachelor’s degree or diploma in Facilities Management, Business Administration, or related field preferred.
• 3–5 years of facilities coordination or facilities management experience.
• Experience supporting corporate office environments preferred.
• Familiarity with building operations and vendor coordination.
• Proficiency with Microsoft Office applications and facilities management systems.
• Knowledge of workplace health and safety practices in Ontario.

Skills and Competencies

• Strong organizational and multitasking abilities
• Excellent customer service and communication skills
• Strong attention to detail and follow-through
• Ability to work independently and collaboratively
• Problem-solving and time management skills
• Ability to manage changing priorities in a dynamic environment

Working Conditions

• Standard work schedule is Monday through Friday during regular business hours.
• Position is based onsite in Toronto.
• Occasional travel to other local office locations may be required.
• Occasional after-hours support may be required for office projects or operational needs.

Preferred Attributes

• Experience in a multi-site office environment.
• Strong interpersonal and stakeholder management skills.
• Interest in professional growth within facilities management and workplace operations.

Estimated compensation for this position:

63,000.00 – 73,500.00 CAD per year

This range represents the estimated base salary and actual compensation may differ. Final base salary is determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Some roles and employees may be eligible for discretionary bonuses, benefits, or other compensation.

Location:

On-site –Toronto, ON

Opening Type:

New Role

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process, you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.