Facility Administrator II

Agilus Work Solutions; Toronto; On-site; CAD 41,000 - 55,000; Full time

Job summary

Agilus by Synergie recruits for a Facility Administrator II in the Oil and Gas sector, based in North York, Ontario. The role focuses on designing and executing Workplace Services processes in collaboration with the Real Estate and Workplace Services team, applying good judgement beyond routine tasks.

The position offers a 5-month contract with a CAD 35.00 hourly rate and a schedule that supports office needs, including coordinating moves, meetings, and vendor services.

Qualifications

• Minimum of five years in a business-related environment with facility or property management experience.
• Strong relationship and interpersonal skills, adaptability, and customer service.
• Excellent written and verbal communication; ability to maintain confidentiality.
• Proficiency with Microsoft Office Suite (Word and Excel) and related tools.

Responsibilities

• Provide services supporting business, employees and departmental needs while maintaining a safe workplace.
• Handle workplace service financial activities including invoice coding and journal transfers.
• Vendor management for building services such as mail, catering, and printing.
• Monitor Service Now queue for Real Estate and Workplace Services requests.
• Coordinate employee moves and space planning for special projects.
• Operate meeting rooms and dynamic work areas; support space requirements.
• Assist with project coordination and sustainability initiatives.
• Support emergency response and communications to clients regarding Real Estate & Workplace Services.

Skills

Interpersonal skills

Adaptability

Customer service

Written and verbal communication

Critical thinking

MS Office (Word/Excel)

Education

Related university degree or technical diploma

Certification (RPA, FMA, PMP, CPM)

Tools

Service Now

SharePoint

Oracle Financial

Job description

Agilus by Synergie is recruiting for a Facility Administrator II in the Oil and Gas Sector in North York, Ontario. This position is focused on helping design and executing Workplace Services process, procedures and collaborating with our Real Estate and Workplace Services team, This position requires to application of good judgement and critical thought to issues outside of routine tasks.

Total rewards:$35.00 hourly5 Months of contract required.Work Schedule: 5 days IN OFFICELocation: North York (preferred), ChathamDriving abstract required.

Responsibilities

• Responsible for providing service that supports business, employees and departmental needs and initiatives while maintaining a safe, healthy, functional workplace
• Responsible for all Workplace Service financial accounting activities include: invoice coding, journal transfers, accruals, accounts receivables submissions
• Vendor management for building service amenities including Mail Courier, Food/Catering Services, Distributed Print and Central Reproduction Services
• Monitor and manage Service Now queue for Real Estate and Workplace Services ticket requests
• Coordinate, communicate and plan execution of employee moves including weekly, restack and group moves
• Coordinate facilitation and operation of all meeting rooms including dynamic work areas
• Assist in coordination of space requirements for special project team assignments
• Manage and maintain artwork inventory; source, purchase, placement and asst management
• Participate in various projects such as Environment Health & Safety initiatives, sustainability programs or other facility related projects
• Provide support during emergency response (i.e. electrical, security and life, fire and safety) incidents
• Responsible for communications delivered to clients related to Real Estate and Workplace Services
• Assist with reviewing & editing contents and determining appropriate audience and timing for Real Estate & Work Place Services News distribution
• General administration posting regulatory licenses, manage documentation through various sources (Elink, SharePoint)
• Support, train and provide direction for E-zone concierge staff
• Perform other duties as assigned by Leadership but not limited to supporting other facilities, execution of Ergonomic assessments and coordinate floor decommissions and preparations as required

Requirements

• Related university degree or technical diploma with limited experience OR a combination of related certification and a minimum of five years directly related experience
• Minimum of 5 years of experience in an applicable business related environment, with at least one year of facility or property management practice
• Strong relationship and interpersonal Skills, Adaptability and Flexibility, Customer Service
• Must have the ability to maintain a high level of confidentiality and independent work
• Strong interpersonal written and verbal communication skills are required
• Demonstrated ability to think critically and apply knowledge to resolve issues
• Proficiency to advance knowledge of Microsoft Office Suite (Word and Excel)

Preferred

• Office Management or facilities management experience considered an asset
• Certification in one of the following: RPA, FMA, PMP or CPM would be a definite asset
• Oracle Financial experience would be an asset

Scope/Dimensions: Assist and learn from the Workplace Services team supporting, Balance multiple priorities while ensuring excellent customer service, Safety critical role - conducts activities and makes decisions that directly impact the safety of others including clients and maintenance contractors or employees.

Contacts (Working Relationships): External service providers – managing vendor services for as specified.

In collaboration with Supervisor Workplace Service and Real Estate and Workplace Services team, collaborate with other Corporate Services teams (TIS, SCM, etc.), (Security, Legal, Executive Leadership Team, and Health and Safety) to execute.

All leaders, employees and contractors in the office environment

Agilus by Synergie would like to thank all candidates for their interest in this opportunity.