Facility Coordinator

Board Of Governors of Exhibition Place; Toronto; On-site; CAD 76,000 - 97,000; Full time

Job summary

Board Of Governors of Exhibition Place in Toronto seeks a seasoned Facilities Coordinator to lead housekeeping and labour services for events and tenants. You will estimate service needs, coach staff, and ensure safety, quality, and compliance with OHSA and WHMIS.

Join a historic venue that hosts thousands of events annually, offering competitive salary, benefits, and professional development opportunities.

Qualifications

• Post-secondary education in a discipline pertinent to the job function or an equivalent combination of education and experience.
• At least three years’ experience in event or facility coordination.
• Experience in supervising staff in a unionized environment dealing with large-scale events.
• Ability to interpret collective agreements, Occupational Health & Safety Act, WHMIS, Ontario Building Code, etc.
• Good interpersonal skills with the ability to communicate effectively both verbally and in writing at all organizational levels.
• A team building mentality with a focus on service.

Responsibilities

• Plan, coordinate, and supervise housekeeping and labour services for maintenance, events and tenants.
• Develop estimates for housekeeping and labour services for events, tenants and internal projects.
• Provide coaching to employees and ensure management expectations are met.
• Coordinate and monitor inspection program to verify rental and grounds maintenance equipment are maintained in proper working order and inspections are conducted.
• Verify and report employee timesheets for payroll department.
• Provide feedback for continuous improvement projects that optimize housekeeping and labour processes.
• Adhere to systems to help with time and motion analysis for labour activities.
• Engage staff in safety awareness program document in facility services safety tracking matrix.
• Report profit margins to manager for the assigned events.
• Ensure all work orders are completed and documented with the event booking management system (EBMS).
• Complete building/site audit prior to occupancy for events, and report/prioritize repairs and follow-up as required.
• Participate in production and client meetings for assigned events, providing specialized technical information as needed.
• Assist in the administration and enforcement of Health & Safety for the department, including the Occupational Health & Safety Act.

Skills

Staff supervision

Facilities management

OHSA knowledge

Education

Post-secondary education

Tools

Momentus

RPGS

ADP

Job description

Salary Range: $76,379.00 To $96,524.00 Annually

About Us

Established in 1879 andlocatedon the shores of Lake Ontario, Toronto, the award-winning Exhibition Place is Canada’s largest entertainment venue, hosting over 2,000 events and attracting over 5.5 million visitors a year. The 192-acre site is an integralcomponentof Toronto and Ontario’s economy, particularly with respect to conventions, sports, festivals, recreation, culture, and tourism. Exhibition Place boasts the award-winning, LEED Gold CertifiedEnercareCentre, Canada’s largest exhibition and convention centre, and the Automotive Building LEED Silver conference venue. Since 2004, Exhibition Place has undertaken an environmental stewardship initiative, entitledGREENSmart, which includes the promotion of sustainable development, environmental initiatives and leading-edge green technologies and practices across the site.

We offer a competitive salary, performance incentives, and a comprehensive rewards package. Enjoy OMERS participation – a defined benefit pension plan, employer-paid health & dental, extended healthcare, and professional development.

What can I expect to do in this role?

• Plan,coordinate, and supervise housekeeping and labour services for maintenance,events and tenants.
• Developestimates for housekeeping and labour services for events, tenants and internalprojects.
• Providecoaching to employees and ensure management expectations are met
• Coordinateand monitor inspection program to verify rental and grounds maintenanceequipment are maintained in proper working order and inspections are conducted.
• Verifyand report employee timesheets for payroll department.
• Providefeedback for continuous improvement projects that optimizes housekeeping andlabour processes.
• Adhereto systems to help with time and motion analysis for labour activities.
• Engagestaff in safety awareness program document in facility services safety trackingmatrix.
• Reportprofit margins to manager for the assigned events.
• Ensureall work orders are being completed and documented with the use of the eventbooking management system (EBMS).
• Completebuilding/site audit prior to occupancy for events, and report/prioritizerepairs and follow-up as required.
• Participatein production and client meetings for assigned events, providing specializedtechnical information as needed.
• Assist in the administration and enforcement of Health & Safety for the department, including the Occupational Health & Safety Act.
• Carryout the implementation of facility management guidelines and operatingprocedures.
• Engagein Facility Service programs such as training, AODA, propane management, LEEDpolicies and procedures, housekeeping master schedule, waste management, GBACcompliance and the administration and enforcement of the collective agreement.
• Participatein the procurement procedure and supervise/schedule contractors such as softlandscaping, pest control, waste and recyclable removal, monitoring budgets andverifying work completion.
• Ensurework is conducted in a manner that supports City compliance with theAccessibility of Ontarians with Disabilities Act (AODA), Workplace HazardousMaterials Information System (WHMIS), Ontario Building Code, TechnicalStandards and Safety Authority (TSSA), and the Occupational Health and SafetyAct (OHSA), etc.
• Ensurescompliance with and a thorough understanding of the Collective Agreements; andcorporate and divisional policies, procedures and guidelines, and the Cityby-laws.
• Performother duties as assigned.
• Post-secondaryeducation in a discipline pertinent to the job function or an equivalentcombination of education and experience.
• Atleast three years’ experience in event or facility coordination
• Experiencein supervising staff in a unionized environment dealing with large-scaleevents.
• Abilityto interpret collective agreements, Occupational Health & Safety Act,Workplace Hazardous Materials Information System, applicable codes, standards,guidelines and government legislation as they apply to electrical services.
• Experienceutilizing software packages (word processing, spreadsheets, electronic mail,purchasing, work order management, Momentus, RPGS, ADP).
• Goodinterpersonal skills with the ability to communicate effectively both verballyand written at all organizational levels.
• Ateam building mentality with a focus on service.

Job Vacancy Status:

This is an Existing Position

All applicants must be legally entitled to work in Canada.

Diversity, Equity, and Inclusion:

Exhibition Place is committed to fostering an inclusive, accessible environment where all employees and members of the public feel valued,respected,and supported. We are dedicated to building a workforce that reflects the diversity of the public and the communities in which we live and serve.

Accommodation:

We value the unique skills and experiences each person brings to Exhibition Place and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act, so if you require accommodation during the hiring process, please let our Recruitment team know by emailing us at [e-mail]