Clerk III - Administrative/Finance/Reception Clerk

Prairie Mountain Health; Swan River; On-site; CAD 42,000 - 52,000; Full time

Job summary

Prairie Mountain Health seeks an administrative receptionist and clerical support at our facility. The incumbent handles reception duties, basic finance support, and serves as the primary contact for clients, patients, residents and families paying for non-insured services.

The position requires Grade 12, Office Administration Diploma, bookkeeping/accounting training or experience, 2+ years clerical work, and strong Microsoft Office skills.

Qualifications

• : Completion of a recognized Office Administration Diploma.
• : Completion of a recognized Bookkeeping/Accounting course.
• : Demonstrated education and/or experience in bookkeeping and accounting.
• : Two (2) years clerical experience.
• : Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology.
• : Demonstrated organizational skills, and the ability to work independently.
• : Demonstrated communication skills.
• : Demonstrated flexibility to facilitate changes in techniques and procedures.
• : Ability to display independent judgment.
• : Ability to respect and promote a culturally diverse population.
• : Ability to respect and promote confidentiality.
• : Ability to perform the duties of the position on a regular basis.

Responsibilities

• : Reception duties at the facility, greeting the public and directing residents, families and the public.
• : Handle mail distribution and preparation, including outgoing mail and emails.
• : Maintain records of committees and meeting schedules, arrange meetings and record minutes.
• : Provide clerical support including filing, updating resident information, admissions/discharge records, and monthly summaries.
• : Back-up support to administrative staff as required.
• : Accounting/finance tasks including calculating charges, recording payments, issuing receipts, reconciling accounts, and preparing month-end reports.

Skills

Office software proficiency

Organizational skills

Communication skills

Independent work

Confidentiality

Adaptability

Customer service

Education

Grade 12 education

Office Administration Diploma

Bookkeeping/Accounting course

Bookkeeping/Accounting experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Access

PowerPoint

Job description

• Completion of a recognized Office Administration Diploma
• Completion of a recognized Bookkeeping/Accounting course
• Demonstrated education and/or experience in bookkeeping and accounting
• Two (2) years clerical experience
• Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
• Demonstrated organizational skills, and the ability to work independently
• Demonstrated communication skills
• Demonstrated flexibility to facilitate changes in techniques and procedures
• Ability to display independent judgment
• Ability to respect and promote a culturally diverse population
• Ability to respect and promote confidentiality
• Ability to perform the duties of the position on a regular basis
  

Qualifications

• Grade 12 education (Manitoba Standards)
• Completion of a recognized Office Administration Diploma
• Completion of a recognized Bookkeeping/Accounting course
• Demonstrated education and/or experience in bookkeeping and accounting
• Two (2) years clerical experience
• Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
• Demonstrated organizational skills, and the ability to work independently
• Demonstrated communication skills
• Demonstrated flexibility to facilitate changes in techniques and procedures
• Ability to display independent judgment
• Ability to respect and promote a culturally diverse population
• Ability to respect and promote confidentiality
• Ability to perform the duties of the position on a regular basis
  

Position Summary

The incumbent is primarily responsible for receptionist duties at their respective facility and clerical support to the applicable manager. The incumbent also performs transactions in support of finance functions at the facility and acts as the primary point of contact for clients/patients/residents and families paying for non-insured services.

Responsibilities

Overview:

Reception

• Provides reception and general office duties for the facility by greeting the public, responding to inquiries and/or directing residents, their family and the public appropriately (in person or by telephone).
• Responsible for incoming and outgoing mail distribution and preparation.
• Prepare outgoing mail, faxes, and e-mail.
• Maintains up to date records of relevant committees, team members and schedules of relevant committee meetings; making necessary meeting arrangements including notification of staff, collecting agenda items, circulating agendas and booking meeting rooms as required. Recording/Transcribing of meeting minutes.
• Assists in preparing regional programs, events, meetings or workshops as required including arranging, preparing minutes, maintaining meeting files and meeting follow up as required.
• Provides clerical support by performing any or all of the following duties:
• Organizing and maintaining filing systems to meet facility requirements.
• Maintaining & updating all relevant resident information to facilitate admission, transfer and discharge of resident (including Admission/ Discharge book, addressograph, cardexes, death charts etc.).
• Preparing & distributing monthly summaries/statistics as necessary.
• Maintaining and ordering forms and supplies.
• Archiving information as per policy.
• Providing clerical support for photocopying, collating and distribution of materials.
• Provides back up support to other administrative staff as required.
  

Accounting/Finance

• Computes individual residential charges.
• Records payments made by each of the residents or their families.
• Receives payments and issues facility receipts.
• Checks, balances, make disbursements and replenish Petty Cash funds.
• Verifies the accuracy of invoices from vendors for facility purchases.
• Prepares invoices and issuance of cheques for trust.
• Prepares financial and statistical reports at month-end.
• Prepares regular bank deposits.
• Reconciles bank accounts, receivable accounts, and prepaid accounts.
• Sundry duties as assigned.