RECEIVING AND DISTRIBUTION CLERK, FACILITIES MANAGEMENT

Mount Saint Vincent University; Halifax; On-site; CAD 41,000 - 47,000; Full time

Job summary

Mount Saint Vincent University in Halifax, NS is seeking a Receiving & Distribution Clerk to join the Facilities Management team. You will manage receiving, distribution of supplies, mail, and courier shipments, while maintaining accurate inventory records and supporting procurement activities.

You will coordinate repairs of custodial equipment, maintain the WHMIS database, contribute to waste diversion and sustainability initiatives, and deliver excellent service to faculty, staff, students,

Qualifications

• High school diploma with 1 year of related experience in receiving or logistics.
• WHMIS and TDG certifications are assets.
• Ability to obtain required safety and operational training.
• Strong communication, organization and problem-solving skills.

Responsibilities

• Receive, distribute supplies, equipment, mail, and courier shipments across campus; maintain stock records.
• Assist with procurement activities including sourcing, vendor liaison, and purchase requisitions.
• Coordinate repairs and perform minor maintenance on custodial equipment; maintain WHMIS database.
• Support waste diversion and sustainability initiatives; ensure compliance with regulations.
• Process, track, and distribute campus mail; provide excellent customer service to campus stakeholders.

Skills

Communication

Organization

Customer service

Problem solving

Education

High school diploma

Tools

Microsoft Office

Inventory management systems

Purchasing systems

Job description

Reporting to the Manager, Environmental Services & Sustainability, the Receiving & Distribution Clerk is a member of the Facilities Management team and is responsible for receiving, distribution, mail services, inventory control, procurement support, custodial equipment maintenance, and waste diversion activities for the University.

Working as part of a two-person operational team, the successful candidate receives and distributes supplies, equipment, furniture, mail, courier shipments, and other materials throughout campus; maintains inventory and stock control records; assists with procurement activities including product sourcing, vendor liaison, and purchase requisitions; coordinates repairs and performs minor maintenance on custodial equipment; maintains the departmental WHMIS database; and supports the University's waste diversion and sustainability initiatives.

The Receiving & Distribution Clerk is also responsible for processing, tracking, and distributing campus mail and parcels; ensuring compliance with postal and transportation regulations, including Transportation of Dangerous Goods requirements; maintaining equipment and operational records; and providing excellent customer service to faculty, staff, students, vendors, and service providers.

Qualifications

The successful candidate will have a high school diploma and a minimum of one (1) year of related experience in receiving and distribution, logistics, mail services, facilities operations, or a related environment. An equivalent combination of education and experience may be considered. WHMIS certification and Transportation of Dangerous Goods (TDG) certification are considered assets. The successful candidate must be willing and able to obtain and maintain required safety and operational training.

Applicants should possess strong communication, organization, customer service, and problem-solving skills, along with the ability to work effectively both independently and as part of a team. Experience with inventory control, procurement processes, and custodial equipment maintenance would be considered assets. Attention to detail, record-keeping accuracy, and the ability to manage competing priorities are essential.

Proficiency with Microsoft Office applications is required, along with the ability to learn inventory management, purchasing, and shipping systems. The successful candidate must possess a valid driver's license and be capable of performing the physical requirements of the position.

Classification: Full-time NSGEU, Level 5 Position

Starting Salary: $40,632 per annum (Step Progression $40,632 to $47,099)

Start Date: ASAP