Facilities Data & Space Systems Specialist

SAIT; Calgary; On-site; CAD 64,000 - 83,000; Full time

Benefits offered by this job

Generous time off

Medical, dental, and vision benefits

Mental health support via Greenshield+

Health Spending Account

Professional development opportunities

Pension through LAPP

Dining options on campus

Free fitness facilities

Job summary

SAIT is seeking a Facilities Data and Systems Coordinator to maintain the accuracy of facilities drawings, space records, and IWMS data across multiple platforms to support campus planning and operations.

The role administers Archibus IWMS, maintains space and asset data across VFA, BLIMS and Cormant, and ensures data integrity through audits and ongoing updates. Training and reporting duties are included, with committee participation and process improvements encouraged.

Qualifications

• Certificate or Diploma in Facility Management, Architectural Technology, Engineering Technology, or a related field.
• 3 - 5 years of experience in IWMS administration, Archibus administration, VFA, or other asset management database management.
• Facilities Management Professional or other facilities related designation is asset.
• Excellent verbal and written communication skills.
• Strong data management and organizational skills, with a high level of accuracy and attention to detail.
• Demonstrated ability to take initiative and ownership of assigned processes to ensure effective, efficient, and continuous delivery of results.

Responsibilities

• Drawing Management: Maintain campus base drawings and IWMS drawings, ensure consistency and follow drawing standards.
• Drawing Management: Maintain and administer the Facilities Management drawing library, physical and electronic records.
• Drawing Management: Create and populate new space data records for property, buildings and rooms when space changes.
• Drawing Management: Maintain drawing library catalog and archival processes for current information accessibility.
• Drawing Management: Support space management with accurate drawing information for planning and reporting.
• Drawing Management: Respond to requests for drawings and facility documentation, following document control practices.
• Drawing Management: Act as Point of Contact for drawings and data, resolving discrepancies.
• Manage Facilities Management System: Administer IWMS (Archibus) and maintain data integrity across systems (VFA, BLIMS, Cormant).
• Manage Facilities Management System: Update IWMS for interior space, buildings, facilities, and site documentation.
• Manage Facilities Management System: Monitor data quality through audits and reconciliations.
• Manage Facilities Management System: Assist with gathering asset data in the field.
• Manage Facilities Management System: Calculate space occupancy as required.
• Manage Facilities Management System: Coordinate with Archibus vendor and hosting for implementation and troubleshooting.
• Manage Facilities Management System: Respond to updates and reporting on space drawings and room numbers.
• Manage Facilities Management System: Configure system records for buildings, spaces, assets, and infrastructure.

Skills

IWMS administration

Archibus administration

Data management

Space data management

Communication

Education

Facility Management Diploma/Certificate

Architectural Technology

Engineering Technology

Facilities designation

Tools

Archibus

VFA

BLIMS

Cormant

SharePoint

Job description

SAIT is seeking a Facilities Data and Systems Coordinator to maintain the accuracy of facilities drawings, space records, and IWMS data across multiple platforms to support campus planning and operations.

The role administers Archibus IWMS, maintains space and asset data across VFA, BLIMS and Cormant, and ensures data integrity through audits and ongoing updates. Training and reporting duties are included, with committee participation and process improvements encouraged.