Facilities Coordinator

Dye & Durham Corporation; Toronto; Hybrid; CAD 60,000 - 65,000; Full time

Benefits offered by this job

Healthcare

Pension

Company discounts

Wellness programs

Paid days off to move house

Volunteer time off

Job summary

Dye & Durham Corporation in Toronto is seeking a Facilities Coordinator to deliver world-class facilities support for our office. You will oversee front-of-house duties, visitor management, and executive support for senior leaders, while coordinating moves and ensuring compliance with security policies.

You will manage boardroom bookings, liaise with vendors, and support life safety initiatives. The role requires 2-3 years in corporate facilities, strong MS Office skills, and the ability to

Qualifications

• 2-3 years of facilities/office coordination in a corporate setting.
• Excellent written and verbal communication and problem-solving skills.
• Ability to manage projects and schedules independently.
• Strong customer and staff focus with organizational excellence.
• Proficient in MS Office (Word, Excel, Teams, Project, PowerPoint).
• Team player but capable of working independently when needed.
• Experience with health & safety and first aid is an asset.
• Envoy experience and floor plan literacy are advantages.
• FMP certification is an asset.

Responsibilities

• Provide front-of-house duties, visitor management, and meeting room support.
• Assist senior leaders with diary, travel, and ad hoc tasks.
• Coordinate office moves, relocations, and post-move support.
• Manage physical security protocols and access for the site.
• Serve as first contact for security, property management and vendors.
• Manage Boardroom bookings including catering.
• Maintain reception inbox and coordinate supplies and vendors.
• Coordinate general repairs with Building Operations and Property Management.
• Support life safety, evacuation procedures, and on-site first aid needs.
• Conduct site inspections and coordinate IT/HR/social committee collaboration.

Skills

Reception

Customer support

Event catering

Communication

Project management

MS Office

Team player

Detail oriented

Multitasking

Health & Safety

First Aid

Envoy

FMP certification

Floor plans

Tools

Envoy

Job description

The Facilities Coordinator is responsible for providing facilities support services in our Toronto office, ensuring a positive visitor and employee experience and the consistent implementation of D&D Facilities policies, processes, and programs.

Specific Responsibilities:

• Provide for reception and associated front-of-house duties, including visitor management, telephone enquiries, meeting room support, mail and deliveries, and other administrative or workplace services as required.
• Provide executive assistance and administrative support to senior leaders when required, including meeting coordination, diary and travel support, and other ad hoc requests.
• Coordinate and provide hands-on support throughout office moves, including employee relocations, desk and equipment allocation, move-day logistics, access arrangements, signage, communications and post-move support.
• Manages physical security protocols, and ensure compliance.
• Manages physical security access for the site, including activation, deactivation of security passes as required.
• Acts as first point of contact for security, property management and vendors.
• Manages and maintains Boardroom(s) bookings for ELT/SLT meetings including catering.
• Manages reception email inbox.
• Supports the ordering, managementand replenishment of office supplies, coffee, coffee machines and food vendors.
• Coordinates with Building Operations, Property Management for general repairs and maintenance of facility.
• Supports office efficiencies and support services: Facilities contractors, vendors, HVAC, cleaning, staff lounge equipment, office/furniture repairs and approving non-IT supply requisitions.
• Responsible for coordinating and supporting the development of life safety/evacuation procedures, health & safety team and onsite first aid requirements.
• Performs regular site inspections and equipment audits as required.
• Collaborate with IT support and HR and social committee teams.
• Other duties as assigned.

Direct Reports:

N/A

Knowledge, Skills & Experience:

• 2-3 years experience in facilities/office coordination within in a corporate office environment (Reception, customer support services and event catering experience and or a combination of experience is highly desirable (or equivalent combination of education or work experience)
• Must have excellent written and verbal communication, interpersonal, and problem-solving skill sets
• Ability to manage and execute projects and work schedules independently
• Must have a strong desire to put customers and staff first.
• Must be organized, detail-oriented, and be able to multi-task and work well under pressure.
• Be proficient with MS Office products, (Word, Excel, Teams, Project and Power point)
• Must be able to work as part of a team as well as be capable of working independently when required.
• Health & Safety, and First Aid experience an asset.
• Experience using Envoy is an asset
• Certified FMP an asset.
• Ability to read/understand floor plans/ architectural drawings an asset.

Other Contextual Information/Special Features:

• Must work in the office full time (no hybrid).

Benefits

At Dye & Durham we strive to be visionaries! As a leader in our field, we ensure our employees are ready for the next challenge in their journey with us by offering internal and external training opportunities. We offer competitive salaries and a whole host of benefits including healthcare, pension, company discounts, wellness programs, and paid days off to move house or volunteer for your favourite charity.

In line with the amended Employment Standards Act 2000, the salary range for this role is: $60K - $65K, dependent on assessment of skills during the interview process.

At Dye & Durham, we are fortunate to connect with exceptional talent across our business. While we carefully evaluate every submission, if you do not hear from our Talent team within 14 days of applying, it indicates that we are moving forward with other candidates for this role. Due to volume, we are unable to provide personalized feedback on initial applictaions, but we encourage you to stay connectedfor future opportunities.