Facilities Coordinator

Compass Group Canada; Pouce Coupe; On-site; CAD 75,000 - 80,000; Full time

Job summary

Compass Group Canada is seeking a Facilities Coordinator to ensure smooth operation of our job site. You will organize office moves, provide admin support, and coordinate vendors while maintaining accurate FM system records and inventory.

The role requires a degree or certification in facilities/office services and 3–5 years of relevant experience. We offer competitive compensation and a comprehensive total rewards program, with benefits and potential bonuses where applicable.

Qualifications

• Degree/Certification and 3–5 years’ work experience in Facilities/Office Services preferred.
• Strong computer and Microsoft Office skills.
• Excellent verbal and written communication skills.
• Excellent problem solving skills.
• Self-motivated with strong work ethic and initiative for quality and service.
• Able to work in a fast-paced environment under tight deadlines.
• Adaptable to changing work priorities.

Responsibilities

• Organize and manage all aspects of internal office moves and coordinate with vendors.
• Provide administrative support including answering calls and handling Workplace Services emails.
• Create vinyl names for office and meeting room doors as needed.
• Follow up and complete all Facility Service requests.
• Update FM System as Associates join and as floor plans change.
• Perform pre- and post-move inventory and supervise movers and space changes.

Skills

Microsoft Office

Communication skills

Problem solving

Organizational skills

Education

Degree/Certification in Facilities/Office Services

Tools

Microsoft Office Suite

Job description

The salary range for this position is $75,000 to $80,000. Final compensation will be determined based on relevant skills, experience, qualifications, and internal equity. In addition to base salary, eligible employees may be entitled to other elements of total compensation, which may include group benefits, employer RRSP contributions, and discretionary bonus or incentive programs, where applicable to the role. We are committed to offering competitive compensation and comply with all applicable pay transparency legislation. Further details regarding our total rewards program will be shared by the Talent Acquisition team during the hiring process. Canadian work experience is not a requirement for this role. Please note that artificial intelligence–based tools may be used at certain stages of the recruitment and applicant screening process.

Accountable for the efficient, smooth operation of a job site.

Now, If You Were To Come On Board As Our Facilities Coordinator, We’d Ask You To Do The Following For Us

• Organize and manage all aspects of internal office moves, receive and process client move requests, coordinate with and scheduled vendors, and create and distribute move communications and labels to clients, ensuring the move processes are in accordance with client’s policies and procedures.
• Provide administrative support such as answering incoming calls, participate in Workplace Services meetings as well as respond and manage Workplace Services (WPS) emails in a timely manner.
• Create all vinyl names for office and meeting room doors when needed.
• Follow up and complete all Facility Service requests.
• Update FM System as new Associates are on board and floor plans when needed as reconfigurations take place.
• Perform pre- and post-move inventory, furniture inventory, hang move signage, and supervise movers, furniture reconfiguration and space enhancements.

Role

Think you have what it takes to be one of our Facilities Coordinators? We’re committed to hiring the best talent for the role. Here’s how we’ll know you are the best fit:

• Degree/Certification and minimum 3-5 years’ work experience in Facilities/Office Services is preferred.
• Strong computer & Microsoft Office skills.
• Excellent verbal and written communication skills.
• Excellent problem solving skills.
• Self-motivated, strong work ethic and initiative for quality and superior customer service.
• Able to work successfully in a fast paced environment under tight deadlines.
• Readily adaptable to changing work priorities.

What’s in it for you?

• Join an award-winning culture. We have been recognized for being a Great Place to Work, in addition to being selected as a FORTUNE Global 500 Company, Best Workplaces Retail & Hospitality, and FORTUNE World’s Most Admired Companies.
• The opportunities with us are endless. As the world’s largest food and support services company, we offer an extensive range of learning and career opportunities for all our associates.
• Health & Safety. The health and safety of our associates, clients and guests has always been our top priority. We have the right processes in place to ensure our teams have the support they need to stay safe, while helping to keep our guests safe.
• Health Benefits. For our eligible associates, we offer comprehensive health, vision, and dental care coverage.
• A Focus on Mental Health and Wellness. Our Mental Health and Well-Being initiative was created to share credible resources with our associates and the communities we serve on a variety of topics, including mental, physical, spiritual, and financial wellbeing. We also have an Employment Assistance Program which provides our associates with access to 24/7 support, resources, and information.
• We are as diverse as our guests. We believe diverse and inclusive environments support innovation and collaboration, and benefit our associates, clients, and customers. We are committed to Listen, Learn, and Act and our Diversity Inclusion Action Councils (DIAC) are associate led groups that seek to foster inclusion through cultural awareness, engagement and appreciation of diversity. We are Stronger, Together!

Compass Group Canada is committed to nurturing a diverse workforce representative of the communities within which we operate. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply.

For accommodation requests during the hiring process, please contact [e-mail] for further information.