Facilities Admin & Access Coordinator — Full-Time

Brandon University; Brandon; On-site; CAD 39,000 - 43,000; Full time

Job summary

Brandon University seeks an Office Assistant for Physical Plant to coordinate service requests, respond to inquiries, and support daily operations. The role includes handling timesheets, maintaining records, ordering supplies, and assisting with campus security access coordination.

The ideal candidate has a Grade 12 plus Office Administration certificate and 3 years of related experience, with strong organizational and multitasking abilities and proficiency in Microsoft Office.

Qualifications

• Minimum Grade 12 plus an Office Administration certificate and 3 years’ related experience OR a combination of education and experience.
• Strong organizational and multitasking skills with excellent customer service.
• Proficiency with the Microsoft Office Suite is required.
• Experience with work order software such as FAMIS 360 is an asset.
• Familiarity working in a unionized environment would be an asset.

Responsibilities

• Coordinate service requests and respond to inquiries for Physical Plant.
• Support departmental operations and keep records/databases up to date.
• Assist with timesheets and payroll documentation.
• Maintain office supplies and manage mail sorting duties.
• Provide admin support for staff with work orders and related processes.
• Support campus security access systems and building access coordination.
• Troubleshoot access issues and communicate safety concerns.
• Other duties as assigned.

Skills

Customer service

Organizational skills

Multitasking

Communication

Education

Office Administration certificate

Grade 12

Tools

Microsoft Office Suite

FAMIS 360

Job description

Brandon University seeks an Office Assistant for Physical Plant to coordinate service requests, respond to inquiries, and support daily operations. The role includes handling timesheets, maintaining records, ordering supplies, and assisting with campus security access coordination.

The ideal candidate has a Grade 12 plus Office Administration certificate and 3 years of related experience, with strong organizational and multitasking abilities and proficiency in Microsoft Office.