2026 - 20 - Clerk 5, Office Assistant - FT, Physical Plant

eBrandon; Brandon; On-site; CAD 53,000 - 54,000; Full time

Job summary

eBrandon is seeking a Clerk 5, Office Assistant for its Physical Plant in Brandon. This full-time role acts as the administrative hub, coordinating service requests, responding to inquiries, and supporting departmental operations with efficiency and professionalism.

The position handles timesheets and payroll documentation, maintains records and databases, orders office supplies, sorts mail, and provides staff support for work orders and related procedures.

Qualifications

• Minimum Grade 12 plus an Office Administration certificate and 3 years' related experience.
• Proficiency with the Microsoft Office Suite is required.
• Experience with work order software is an asset; familiarity with a unionized environment is a plus.

Responsibilities

• Coordinate service requests and respond to inquiries for Physical Plant.
• Assist with timesheets and payroll documentation; maintain records and databases.
• Order office supplies; sort mail; provide admin support for staff with work orders and related processes.
• Support campus security access systems, including card access, door controls, and key inventories; coordinate building access and event security requirements.
• Troubleshoot access issues and communicate campus maintenance, safety, and security concerns.

Skills

Customer service

Multitasking

Organizational skills

Microsoft Office

Education

Grade 12

Office Administration certificate

Tools

FAMIS 360

Job description

• 2026 - 20 - Clerk 5, Office Assistant - FT, Physical Plant

2026 - 20 - Clerk 5, Office Assistant - FT, Physical Plant

• Brandon

Job Vacancy Number: 2026 - 20 (86)

Employee Group: MGEU

Department: Physical Plant

Type of Position: Full-Time, Regular

Hours of Work: 35 hours per week

Wage or Salary: $29.33 per hour

Start Date: November 2, 2026

Probation or Trial Period: Minimum of 6 months to a 12-month maximum

Applications are to be received by: 4:30 p.m. on September 28, 2026

Duties and Responsibilities:

The Office Assistant for Physical Plant is the administrative hub for Physical Plant, coordinating service requests, responding to inquiries, and supporting departmental operations. Responsibilities include assisting with timesheets and payroll documentation, maintaining records and databases, keeping track and ordering office supplies, mail sorting duties, and providing administrative support to staff with work orders, procedures, and related processes. Key responsibilities also include supporting campus security access systems, including card access, door controls, key inventories, coordinating building access and event security requirements, troubleshooting access issues, and communicating campus maintenance, safety, and security concerns. Other relevant duties as assigned.

Required Qualifications and Experience:

Minimum Grade 12 plus an Office Administration certificate and 3 years' related experience is required, or a combination of education and experience. The ideal candidate will have a demonstrated ability to manage multiple priorities and frequent interruptions while providing exception customer service to both internal and external clients. To be successful in this role, the successful candidate will be a highly motivated, self-starting team player who works effectively with minimal supervision. They will possess strong organizational and multitasking skills and have a demonstrated commitment to delivering exceptional customer service. Proficiency with the Microsoft Office Suite is required. Experience with work order software, such as FAMIS 360, is considered an asset. Familiarity working in a unionized environment would be an asset.

*NOTE*

Skill based testing will be required. This position is subject to a Child Abuse Registry Check and Criminal Record Check. The successful candidate will be responsible for any service charges incurred. These checks must be submitted in accordance with the Policy in order to maintain employment.