2026 – 20 – Clerk 5, Office Assistant, Full-time, Regular – Physical Plant

Brandon University; Brandon; On-site; CAD 39,000 - 43,000; Full time

Job summary

Brandon University seeks an Office Assistant for Physical Plant to coordinate service requests, respond to inquiries, and support daily operations. The role includes handling timesheets, maintaining records, ordering supplies, and assisting with campus security access coordination.

The ideal candidate has a Grade 12 plus Office Administration certificate and 3 years of related experience, with strong organizational and multitasking abilities and proficiency in Microsoft Office.

Qualifications

• Minimum Grade 12 plus an Office Administration certificate and 3 years’ related experience OR a combination of education and experience.
• Strong organizational and multitasking skills with excellent customer service.
• Proficiency with the Microsoft Office Suite is required.
• Experience with work order software such as FAMIS 360 is an asset.
• Familiarity working in a unionized environment would be an asset.

Responsibilities

• Coordinate service requests and respond to inquiries for Physical Plant.
• Support departmental operations and keep records/databases up to date.
• Assist with timesheets and payroll documentation.
• Maintain office supplies and manage mail sorting duties.
• Provide admin support for staff with work orders and related processes.
• Support campus security access systems and building access coordination.
• Troubleshoot access issues and communicate safety concerns.
• Other duties as assigned.

Skills

Customer service

Organizational skills

Multitasking

Communication

Education

Office Administration certificate

Grade 12

Tools

Microsoft Office Suite

FAMIS 360

Job description

2026 – 20 – Clerk 5, Office Assistant, Full-time, Regular – Physical Plant

Job Vacancy Number: 2026 – 20(86)
Employee Group: MGEU
Classification: Clerk 5, Office Assistant
Department: Physical Plant
Type of Position: Full-Time, Regular
Hours of Work: 35 hours per week
Wage or Salary: $29.33 per hour
Start Date: November 2, 2026
Probation or Trial Period: Minimum of 6 months to a 12-month maximum
Date Issued: September 14, 2026

Duties and Responsibilities:

The Office Assistant for Physical Plant is the administrative hub for Physical Plant, coordinating service requests, responding to inquiries, and supporting departmental operations. Responsibilities include assisting with timesheets and payroll documentation, maintaining records and databases, keeping track and ordering office supplies, mail sorting duties, and providing administrative support to staff with work orders, procedures, and related processes. Key responsibilities also include supporting campus security access systems, including card access, door controls, key inventories, coordinating building access and event security requirements, troubleshooting access issues, and communicating campus maintenance, safety, and security concerns. Other relevant duties as assigned.

Required Qualifications and Experience:

Minimum Grade 12 plus an Office Administration certificate and 3 years’ related experience is required, or a combination of education and experience. The ideal candidate will have a demonstrated ability to manage multiple priorities and frequent interruptions while providing exception customer service to both internal and external clients. To be successful in this role, the successful candidate will be a highly motivated, self-starting team player who works effectively with minimal supervision. They will possess strong organizational and multitasking skills and have a demonstrated commitment to delivering exceptional customer service. Proficiency with the Microsoft Office Suite is required. Experience with work order software, such as FAMIS 360, is considered an asset. Familiarity working in a unionized environment would be an asset.

*NOTE*

Skill based testing will be required. This position is subject to a Child Abuse Registry Check and Criminal Record Check. The successful candidate will be responsible for any service charges incurred. These checks must be submitted in accordance with the Policy in order to maintain employment.

Human Resources
Room 337, Clark Hall
270 - 18th Street
Brandon, Manitoba
R7A 6A9