2026 - 20 -Clerk 5, Office Assistant - Physical Plant, FT Regular

Chamber Group; Brandon; On-site; CAD 52,000 - 56,000; Full time

Job summary

Brandon University seeks a Clerk 5, Office Assistant for the Physical Plant to act as the administrative hub, coordinating service requests and supporting campus operations. You will assist with timesheets and payroll documentation, maintain records and databases, manage mail and office supplies, and provide staff support for work orders and security access systems.

A minimum of Grade 12 plus an Office Administration certificate and 3 years of related experience are preferred; familiarity with

Qualifications

• Minimum Grade 12 plus an Office Administration certificate and 3 years’ related experience.
• Ability to manage multiple priorities with excellent customer service.
• Proficient in Microsoft Office Suite.
• Experience with work order software such as FAMIS 360 is an asset.
• Familiarity with a unionized environment is an asset.

Responsibilities

• Coordinate service requests and respond to inquiries for Physical Plant.
• Assist with timesheets and payroll documentation, and maintain records.
• Order office supplies and manage mail sorting and staff work orders.
• Support campus security access systems and building access coordination.
• Other relevant duties as assigned.

Skills

Customer service

Multitasking

Organizational skills

Communication skills

Team player

Education

Grade 12

Office Administration certificate

Tools

Microsoft Office Suite

FAMIS 360

Job description

2026 - 20 -Clerk 5, Office Assistant - Physical Plant, FT Regular

Job Vacancy Number: 2026 – 20(86)
Employee Group: MGEU
Classification: Clerk 5, Office Assistant
Department: Physical Plant
Type of Position: Full-Time, Regular
Hours of Work: 35 hours per week
Wage or Salary: $29.33 per hour
Start Date: November 2, 2026
Probation or Trial Period: Minimum of 6 months to a 12-month maximum
Date Issued: September 14, 2026

Duties and Responsibilities:

The Office Assistant for Physical Plant is the administrative hub for Physical Plant, coordinating service requests, responding to inquiries, and supporting departmental operations. Responsibilities include assisting with timesheets and payroll documentation, maintaining records and databases, keeping track and ordering office supplies, mail sorting duties, and providing administrative support to staff with work orders, procedures, and related processes. Key responsibilities also include supporting campus security access systems, including card access, door controls, key inventories, coordinating building access and event security requirements, troubleshooting access issues, and communicating campus maintenance, safety, and security concerns. Other relevant duties as assigned.

Required Qualifications and Experience:

Minimum Grade 12 plus an Office Administration certificate and 3 years’ related experience is required, or a combination of education and experience. The ideal candidate will have a demonstrated ability to manage multiple priorities and frequent interruptions while providing exception customer service to both internal and external clients. To be successful in this role, the successful candidate will be a highly motivated, self-starting team player who works effectively with minimal supervision. They will possess strong organizational and multitasking skills and have a demonstrated commitment to delivering exceptional customer service. Proficiency with the Microsoft Office Suite is required. Experience with work order software, such as FAMIS 360, is considered an asset. Familiarity working in a unionized environment would be an asset.

*NOTE*

Skill based testing will be required. This position is subject to a Child Abuse Registry Check and Criminal Record Check. The successful candidate will be responsible for any service charges incurred. These checks must be submitted in accordance with the Policy in order to maintain employment.

Additional Postings available from Brandon University