Export Logistics Coordinator — Documentation & Compliance

SmartRecruiters, Inc.; Montreal; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive wage

Vacation & benefits

RRSP matching

Tuition scholarship

Career development

Dynamic work environment

Job summary

American Iron & Metal (AIM) is seeking a Logistics Coordinator - Documentation for a 1-year contract in Montreal. You will manage preparation, verification, and processing of export documentation to ensure compliance and smooth shipment execution.

Responsibilities include preparing and reviewing invoices, packing lists, certificates of origin, liaising with Sales, Shipping, and Finance, and coordinating with freight forwarders and customs brokers. Bilingual English/French required.

Qualifications

• Experience coordinating export documentation or in logistics/international trade.
• Strong knowledge of export docs, customs, and INCOTERMS.
• Fluent in French and English with professional communication.

Responsibilities

• Preparing and reviewing export documents, including commercial invoices, packing lists, certificates of origin, and shipping labels, in accordance with destination country requirements and internal policies.
• Ensuring the accuracy and completeness of export documentation to facilitate customs clearance, shipment tracking, and to avoid delays or penalties related to non-compliance.
• Staying informed about changes in export regulations and trade compliance requirements to ensure adherence to applicable laws and regulations.
• Liaising with internal departments such as Sales, Shipping, and Finance to obtain information and documents required for export operations.
• Communicating effectively with external stakeholders, including freight forwarders, customs brokers, and customers, to coordinate documentation requirements and resolve any issues or discrepancies.
• Maintaining organized records of export documentation, including electronic and physical files, for audit and historical reference purposes.
• Generating reports on export documentation status, shipment volumes, and compliance indicators as required by management.

Skills

Export documentation coordination

French & English bilingual

MS Office (Word, Excel, Outlook)

Attention to detail

Organizational skills

Time management

ERP systems familiarity

Interdepartmental coordination

Education

Post-secondary education in Business Administration, Transportation or Logistics

Tools

MS Office

ERP software

Export documentation software

Job description

American Iron & Metal (AIM) is seeking a Logistics Coordinator - Documentation for a 1-year contract in Montreal. You will manage preparation, verification, and processing of export documentation to ensure compliance and smooth shipment execution.

Responsibilities include preparing and reviewing invoices, packing lists, certificates of origin, liaising with Sales, Shipping, and Finance, and coordinating with freight forwarders and customs brokers. Bilingual English/French required.