Expeditor III – Hybrid 12-Month Contract (Calgary/Edmonton)

Ian Martin Group; Calgary; Hybrid; CAD 75,000 - 105,000; Full time

Job summary

Raise is hiring a contract Expeditor III to support Supply Chain operations, expediting and tracking equipment, materials, and project deliverables. The role focuses on timely delivery, risk mitigation, documentation, and vendor coordination across engineering, project teams, contractors, quality, logistics, and supplier organizations.

The successful candidate will manage expediting activities using established systems, templates, and stakeholder engagement, building strong relationships with

Qualifications

• Minimum 5 years of experience in a fast-paced environment.
• Strong knowledge of expediting best practices, logistics processes, purchasing activities, and project documentation requirements.
• Demonstrated ability to build and maintain effective working relationships with internal and external stakeholders.
• Strong organizational, coordination, and time-management skills.
• Ability to manage multiple priorities and work effectively under competing deadlines.
• Excellent problem-solving and customer service skills.
• Working knowledge of engineering and vendor documentation requirements.
• Strong verbal and written communication skills with exceptional attention to detail.
• Equivalent combination of education, training, and relevant experience will be considered.

Responsibilities

• Expedite and track assigned equipment, materials, and project deliverables to ensure alignment with project schedules and contractual requirements.
• Manage equipment, material, and logistics activities to ensure on-time readiness and delivery to project sites.
• Coordinate the flow of vendor documentation between suppliers, engineering teams, consultants, and project stakeholders to ensure timely review, approval, and completion.
• Ensure all required documentation is received, complete, and properly approved, including drawings, RFIs, Inspection Test Plans (ITPs), Weld Procedure Specifications (WPS), and Vendor Data Requirements (VDRs).
• Review vendor fabrication schedules, inspection plans, inspection reports, and related purchase order documentation to identify and mitigate potential delays.
• Communicate actual or potential schedule impacts to stakeholders and collaborate with suppliers to resolve issues promptly.
• Schedule, facilitate, document, and manage vendor supply meetings and participate in project meetings as required.
• Prepare and distribute status reports on equipment, materials, delivery progress, and receiving activities using required reporting formats.
• Assist with invoice review and verification to ensure accuracy and compliance.
• Investigate and resolve freight claims, shipment discrepancies, quantity variances, tagging issues, and related logistics concerns.
• Identify and communicate commercial and technical issues that may impact project performance or delivery schedules.
• Coordinate transportation and logistics activities while ensuring site readiness and appropriate resources are available to receive shipments.
• Maintain regular communication with vendors, project teams, construction personnel, engineering groups, consultants, contractors, and other stakeholders.
• Follow established expediting processes and procedures to support centralized management of assigned equipment and materials.
• Maintain accurate electronic records and expediting files to support timely purchase order and contract closeout activities.
• Provide updates and consult regularly with team leads and management regarding project, purchase order, and contract status.
• Support the onboarding, coaching, and mentoring of new team members, project personnel, and suppliers on expediting processes and best practices.

Skills

Expediting

Logistics

Vendor management

Documentation

Project coordination

Communication

Tools

SharePoint

Oracle Cloud

Salesforce

Job description

Raise is hiring a contract Expeditor III to support Supply Chain operations, expediting and tracking equipment, materials, and project deliverables. The role focuses on timely delivery, risk mitigation, documentation, and vendor coordination across engineering, project teams, contractors, quality, logistics, and supplier organizations.

The successful candidate will manage expediting activities using established systems, templates, and stakeholder engagement, building strong relationships with