Senior Expeditor

Ian Martin Group; Calgary; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

Ian Martin Group is recruiting a Senior Expeditor for a 12-month contract in Calgary/Edmonton, AB. The role is hybrid (Mon/Tues/Thurs on-site; Wed/Fri remote) with primary pay based on T4 classification and potential INC classification where applicable.

You will coordinate expediting of equipment and materials, manage vendor documentation, and support logistics and project teams to keep deliverables on schedule.

Qualifications

• Minimum 5-7 years of experience in supply chain, expediting, procurement, logistics or related role.
• Strong knowledge of expediting principles and project documentation requirements.
• Experience managing vendor documentation and engineering deliverables.
• Proven ability to coordinate across multiple stakeholders and meet deadlines.

Responsibilities

• Expedite equipment, materials, and logistics to ensure on-time delivery and site readiness.
• Monitor supplier performance, fabrication progress, and shipment milestones to mitigate delays.
• Coordinate vendor documentation review and approvals within timelines.
• Lead supplier meetings and distribute status reports and forecasts.
• Collaborate with Engineering, Project Controls, Construction, Quality, and Logistics teams.

Skills

Expediting principles

Supply chain processes

Logistics coordination

Vendor documentation

Project documentation

Organization

Time management

Communication skills

Problem solving

Education

Post-secondary education in Supply Chain Management / Purchasing / Project Management / Business Administration / Commerce / Finance

Tools

Microsoft Office Suite

SharePoint

Oracle Cloud

Salesforce

Job description

Senior Expeditor

• Contract Length: 12 months
• Work Type: Hybrid (Mon/Tues/Thurs - onsite and Wed/Fri - remote)
• Locations: Calgary or Edmonton, AB

Raise is currently hiring a contract team member on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader.

Note: The primary pay rate is based on T4 classification; however, we will also consider applications from candidates interested in an INC classification, where applicable.

Responsibilities.

Job Overview:

• The Expeditor is responsible for supporting the Supply Chain function by coordinating, expediting, and tracking equipment, materials, documentation, and logistics associated with purchase orders, contracts, and projects. This role ensures that all assigned deliverables are completed on schedule and that potential risks, delays, and issues are proactively identified, communicated, and resolved.
• The Expeditor will work closely with vendors, engineering teams, project personnel, contractors, quality representatives, logistics teams, and other Supply Chain stakeholders to ensure the timely fabrication, documentation, shipment, delivery, and closeout of assigned equipment and materials.

Key Responsibilities:

• Manage and expedite assigned equipment, materials, and logistics activities to ensure on-time delivery and site readiness in accordance with project and construction schedules.
• Proactively monitor supplier performance, fabrication progress, production schedules, inspection activities, and shipment milestones to identify and mitigate risks that may impact project timelines.
• Coordinate and manage vendor documentation processes, ensuring all required documents are submitted, reviewed, approved, and maintained within established timelines.
• Track and facilitate the review of engineering and vendor documentation, including drawings, Requests for Information (RFIs), Inspection and Test Plans (ITPs), Weld Procedure Specifications (WPS), inspection reports, and Vendor Data Requirements (VDRs).
• Conduct regular reviews of purchase order requirements, supplier schedules, inspection reports, logistics updates, and related project information to identify potential delays and implement corrective actions.
• Communicate actual or potential schedule impacts, supplier issues, technical concerns, and commercial risks to project teams and stakeholders in a timely manner.
• Organize, schedule, lead, document, and follow up on supplier meetings, progress reviews, and project coordination meetings.
• Prepare and distribute status reports, progress updates, delivery forecasts, and expediting reports using established reporting formats and systems.
• Coordinate logistics activities and work closely with suppliers, freight providers, construction teams, and site personnel to ensure successful delivery and offloading of materials and equipment.
• Investigate and resolve shipment discrepancies, freight claims, quantity variances, damaged materials, tagging issues, and other supply‑chain‑related concerns.
• Support invoice review activities by validating supplier invoices and ensuring alignment with contractual and purchase order requirements.
• Collaborate with internal and external stakeholders, including Supply Chain, Engineering, Project Controls, Construction, Quality, Logistics, Consultants, and Contractors, to facilitate smooth project execution.
• Maintain accurate electronic records, expediting files, documentation registers, and tracking systems to support efficient project administration and timely purchase order or contract closeout.
• Follow established expediting processes, procedures, templates, and reporting standards, and contribute to continuous improvement initiatives.
• Provide regular updates, escalation reports, and project status information to the Team Lead, Supervisor, and Manager as required.

Working Relationships:

The Expeditor will work closely with:

• Senior Expeditors, Supervisors, and Managers who provide direction, mentorship, priorities, and work assignments.
• Vendors and suppliers to monitor manufacturing progress, documentation requirements, inspections, and delivery schedules.
• Internal and external stakeholders including Engineering, Consultants, Contractors, Buyers, Project Teams, Construction Services, Commissioning Teams, Quality Surveillance, Logistics, and other Supply Chain professionals.

Qualifications:

Required

• Minimum 5-7 years of experience in supply chain, expediting, procurement, logistics, project coordination, or a related role within a fast‑paced project environment.
• Strong knowledge of expediting principles, supply chain processes, purchasing practices, logistics coordination, and project documentation requirements.
• Experience expediting a broad range of equipment packages including mechanical, electrical, piping, and instrumentation systems.
• Experience managing vendor documentation and engineering deliverables throughout the project lifecycle.
• Strong understanding of engineering and vendor documentation processes and requirements.
• Excellent organizational, planning, and time‑management skills with the ability to manage multiple priorities simultaneously.
• Proven ability to work effectively under tight deadlines and adapt to changing project requirements.
• Strong interpersonal skills with the ability to build and maintain productive relationships across all levels of an organization.
• Demonstrated problem‑solving, coordination, and follow‑up capabilities.
• Excellent verbal and written communication skills with a strong attention to detail.
• Equivalent combinations of education, training, and relevant industry experience will be considered.

Preferred

• Experience expediting mechanical equipment packages such as pumps, condensers, pressure vessels, tanks, and similar industrial equipment.
• Post‑secondary education in Supply Chain Management, Purchasing, Project Management, Business Administration, Commerce, Finance, or a related discipline.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
• Experience using SharePoint, Oracle Cloud, Salesforce, and other enterprise systems.
• Background working in large‑scale industrial, energy, engineering, construction, utilities, or infrastructure projects.
• Customer service experience and a demonstrated ability to manage stakeholder expectations effectively.

Office environment with occasional/minimal travel to suppliers and other Enbridge operation locations as required.

Looking for meaningful work? We can help

We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.

We have a dedicated webpage for accommodations where you can learn more about what we offer and request accommodation: https://raise.jobs/accommodations/